Proposal Specialist

5 months ago

Edmonton, Canada Bird Construction Full time

Proposal Specialist

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the, Director of Business Development, the Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and supporting business development initiatives.

This position is based at our Ellwood Drive SW Edmonton, AB office.
- What You Will Be Working On
- Coordinate the proposal preparation and submission:

- Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
- Create and distribute the responsibility matrix with the pursuit team
- Distribute requests for information, internally, as required
- Centralize and standardize RFP content
- Set deadlines for content and manage
- Strategize on proposal content and work with identified proposal lead
- Arrange and record proposal team meetings
- Work with proposal lead to draft tailored content
- Manage technical content
- Work with external vendors and stakeholders to obtain their input and information
- Review and editing of proposal material
- Arrange for proposal reviews
- Copy, collate, bind, distribute, courier, deliver all proposals; and
- Share lessons learned and best practices.
- Incorporate a continuous improvement mindset post submission:

- Track proposals - submissions, successes, opportunities for improvement
- Set-up and participate in debriefs and document feedback
- Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
- Create new and update employee resumes and project sheets as needed
- Ensure consistent look and feel for all submittals
- Ensure proposal quality and compliance
- Archive information and keep marketing database up to date; and,
- Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.
- What we are looking for:

- Undergraduate degree/diploma in marketing/communications, journalism or business-related field
- 3-10 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
- Superior written and verbal communication skills
- Ability to communicate with team members at all levels of the organization
- Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
- Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
- Experience working with a CRM tool (Microsoft Dynamics) considered an asset
- Excellent project coordination skills and understanding of key business processes
- Ability to forge, grow and maintain positive relationships
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Ability to work collaboratively with a positive attitude
- Previous experience workin

  • Proposal Specialist

    2 weeks ago

    Edmonton, Canada Elantis Solutions Inc Full time

    Are you looking to grow with a company that puts people first? Where you collaborate daily with colleagues to create real solutions? Skyrocket your career with Elantis! Certified as a Great Place to Work®, Best Workplace for Today's Youth, and Best Workplace for Inclusion, we're looking for a passionate and driven Proposal Specialist to work with our...

  • Proposal Specialist

    5 months ago

    Edmonton, Canada Resolver Full time

    Resolver operates as a hybrid workforce where you can choose to work at home, in the office, or a mix of both._ Resolver is looking for a **Proposal Specialist **(aka RFP Specialist**)** to support the completion and submission of RFX (proposals, information & questionnaires). You'll be supported by an established Sales Ops team, and report directly into...

  • Proposal Development Specialist

    5 days ago

    Edmonton, Alberta, Canada Backwoods Security Services Full time

    Job Title: Proposal Development SpecialistAbout Us: Backwoods Energy Services is a leading supplier of access and matting solutions, civil and forestry services, pipeline maintenance and security services in Western Canada.Job Summary: We are seeking a highly skilled Proposal Development Specialist to lead and manage the proposal process, focusing on...

  • Proposals Specialist

    5 months ago

    Edmonton, Canada Canacre Full time

    Join the Canacre team in an exciting role working on leading edge infrastructure projects. We are technical experts in environment, land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide professional consulting services in land acquisition, environmental assessments, geospatial mapping,...

  • Proposal Coordinator/specialist

    1 month ago

    Edmonton, Canada Bird Construction Full time

    Proposal Coordinator/Specialist Where Greatness Grows The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is...

  • Marketing and Proposal Specialist

    5 months ago

    Edmonton, Canada Northwest Hydraulic Consultants Full time

    **About Us**: At NHC, we’re focused on innovative and effective process-based solutions for inland and coastal water environments. Our staff are passionate about addressing flood threats to communities, solving water supply and management challenges in the built and natural environment, and protecting and restoring freshwater and coastal...

  • Proposal Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Unlock Your Potential as a Proposal CoordinatorAt CO_30 TC1 Bird Industrial Management Services Ltd., we're looking for a talented student to join our team as a Proposal Coordinator. As a key member of our proposal development team, you'll play a crucial role in creating high-quality submission documents that showcase our company's expertise and...

  • Proposal Specialist

    2 months ago

    Edmonton, Canada Fujitsu Full time

    This resource will be responsible for the following: Senior IT consultant with several years of proposal development and / or evaluation experience. Proposal development experience - 5 Yrs

  • Proposal Coordinator

    1 month ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Unlock Your Potential with Bird ConstructionAt Bird Construction, we're committed to empowering our team members to reach their full potential. As a Student Proposal Coordinator, you'll play a vital role in helping us deliver exceptional results for our clients.What You'll Be Working OnOur internships and co-ops are designed to provide you with a...

  • Proposal Coordinator

    1 month ago

    Edmonton, Alberta, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Unlock Your Potential with Bird ConstructionAt Bird Construction, we're committed to empowering our team members to reach their full potential. As a Student Proposal Coordinator, you'll play a vital role in helping us deliver exceptional results for our clients.What You'll Be Working OnOur internships and co-ops are designed to provide you with a...

  • Proposal Coordinator

    4 weeks ago

    Edmonton, Alberta, Canada GHD Full time

    Unlock Your Potential at GHDWe're seeking a skilled Proposal Specialist to join our team in Western Canada. As a key member of our pursuit and proposal activities, you'll play a crucial role in developing and implementing pursuit plans and strategies.About the RoleThis is an exciting opportunity to work with a high-performing team, driving business growth...

  • Proposal Specialist

    5 months ago

    Edmonton, Canada Bureau en Gros Full time

    : 1273654 **Who we are** We, at Staples Professional, provide our business customers with a deep professional expertise when it comes to Business Essentials, Furniture, Facilities, Technology, Print/Promo, and Pack and Ship, as well as next-day delivery service and customized solutions for ordering, billing and reporting. We are part of the Staples umbrella...

  • Proposal Specialist

    6 months ago

    Edmonton, Canada Staples Canada Full time

    : 1266669 **Who we are** We, at Staples Professional, provide our business customers with a deep professional expertise when it comes to Business Essentials, Furniture, Facilities, Technology, Print/Promo, and Pack and Ship, as well as next-day delivery service and customized solutions for ordering, billing and reporting. We are part of the Staples umbrella...

  • Proposal Manager

    1 month ago

    Edmonton, Canada Tetra Tech Full time

    Discover your full potential! At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing...

  • Proposal Coordinator Expert

    1 day ago

    Edmonton, Alberta, Canada Graham Full time

    About UsGraham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water, and project finance sectors. With over nine decades of experience, we have the resources, capacity, and expertise to undertake projects of every scope, scale, and complexity.Job DescriptionWe are seeking a highly skilled Sr....

  • Proposal Coordinator

    2 months ago

    Edmonton, Canada Tetra Tech Full time

    Discover your full potential! At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing...

  • Snr Proposal Coordinator

    3 days ago

    Edmonton, Canada Graham Full time

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...

  • Student Proposal Coordinator

    6 months ago

    Edmonton, Canada CO_30 TC1 Bird Industrial Management Services Ltd. Full time

    Student Proposal Coordinator Where Greatness Grows The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is...

  • Snr Proposal Coordinator

    4 days ago

    Edmonton, Canada Graham Full time

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...

  • Procurement Specialist

    5 months ago

    Edmonton, Canada Vantix Systems Inc Full time

    **Description** Our Client is seeking an Senior Procurement Specialist to manage a portfolio of procurement files. **Skills** - RFQ, RFP, Concurrent Projects **Type** - Contract **Experience Required/Mandatory Skills** - The proposed resource must have demonstrated public sector procurement experience working within a public sector organization (5+...