Administrative and Logistics Specialist

6 months ago

Edmonton, Canada Flair Airlines Ltd. Full time

**Are you ready to take your career to new heights?**

**Job Title**: Administrative and Logistics Specialist

**Department**: Airport Operations

**Location**:Edmonton, AB (YEG)

**Work Arrangement**:This role is primarily based in the Corporate Office.

**Position Overview**:
Reporting to the Vice President, Airport Operations, the Administrative and Logistics Specialist plays a crucial role in ensuring the efficient and smooth operation of airport facilities. This position involves a combination of administrative responsibilities and logistics coordination to support the various functions within an airport environment. The specialist will be responsible for managing administrative tasks, coordinating logistics, and collaborating with different departments to enhance overall airport functionality.

The duties of the** Administrative and Logistics Specialist **include:
**Primary Job Functions**:

- Provide project coordination and logistics support/execution for airport station opening/closing including collection/distribution of required forms and information, ordering of supplies, packing and shipping, meeting planning, correspondence, and task coordination for launch support
- Provide project coordination and logistics support for digital enhancement projects in the areas of airport processes, customer reservation, and check-in
- Manage Airports finance processes including payment requests, invoice reconciliation, and budget management
- Provide department and airport support through scheduling and coordinating station visits, quality control audits, airports supply and stock monitoring/ordering, and coordination and execution of department efficiency initiatives
- Maintain station supply and equipment inventory
- Document control for vendor contracts, including version and addendum control, differences tracking, signature process management, etc.
- Primary oversight of the procurement process for ground handling providers, including request for proposal, collating summary reports, coordination of meetings, letter of award/regret, and facilitation of the contract finalization.
- Responsible for planning and coordination of department in-person summit meetings, including cost management, location selection, travel coordination, coordination of technical set-up, agenda management, etc.
- Manage department sign and display requirements for current and new requests, proof and design approval, ordering and distribution to stations, and inventory tracking.
- Coordinate and support department culture and reward programs, including vendor communication, supply ordering/management, and distribution.
- Represent the Airports department at company initiatives and coordinate Airports objectives.
- Other duties as assigned

**Qualifications & Requirements**:

- ** Education**:

- High School diploma or an equivalent combination of education and related experience will be considered
- ** Experience**:

- Minimum of three (3) to five (5) years of experience in project coordination, logistics, or administrative roles.
- Minimum of two (2) to three (3) years of customer service experience
- Previous Airline Operations Centre or Airport Operations experience is an asset.
- Experience in mentor/trainer role considered an asset
- Proven ability to manage or plan large projects
- Knowledge of procurement processes, including requests for proposal and contract finalization.
- Document control experience with vendor contracts and version management
- Intermediate knowledge of Microsoft Office Suite (Word, Excel, and Outlook) is essential.
- Detail-oriented with strong analytical skills.
- Flexibility and adaptability to handle diverse responsibilities
- ** Skills & Abilities**:

- Demonstrated ability to work effectively in a high-stress, deadline-driven, ever-changing work environment while prioritizing tasks and assignments
- Strong communication skills and the ability to build effective working relationships with a variety of stakeholders
- Ability to think outside the box and propose new ideas and solutions, showcasing a proactive and forward-thinking approach.
- Demonstrated analytical, decision-making, and problem-solving skills
- ** Competencies**:Flair team members exhibit common competencies which contribute to individual, team, and company success. This includes:

- the ability to lead as a Flair teammate by being collaborative and modeling our values
- the ability to maintain diverse relationships with peers and other stakeholders
- the ability to deliver results with impact and strive to always improve
- ** Requirements**:

- Clear criminal record check and satisfactory employment references
- Must be legally eligible to work in Canada without restriction

**Why Join Flair Airlines**:
At Flair Airlines, we value our employees and provide a supportive and collaborative work environment that offers opportunities for growth and professional achievement. Additionally, we offer a comprehensive benefits package, **effec

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