Management Support Specialist

2 weeks ago

Montréal, Canada SAP Full time

**We help the world run better**

A high level of integrity and discretion in handling customer, employee and confidential information is critical. We require a high level of professionalism in dealing with senior professionals inside and outside the company. A good sense of humor is important, as is the ability to be flexible, and the ability to change direction at a moment’s notice.

**Role Description**:

- Arranging meetings for the executive team including coordination of team meetings, QBRs, WebEx/Zoom conferences, all-hands calls and larger events.
- Preparation of meeting materials and post-meeting actions including creating agendas, taking meeting minutes and securing venues for meetings. Meetings include regular weekly/bi-weekly meetings and larger events like team and/or customer meetings.
- Acting as the main point of contact between executives, employees, and customers
- Monitoring action items and managing reminders for multiple executives.
- Support the production of progress/highlight reports for projects/key workstreams.
- Managing internal and external correspondence, as required
- Coordination of complex travel arrangements, including preparing materials in advance of trip and conducting post-trip follow up, such as managing travel expenses, drafting thank you notes, and conducting other administrative support.
- Managing administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.
- Maintaining internal shared drives (i.e. SharePoint, OneDrive, etc.)
- Supporting knowledge sharing within the organization
- Managing projects and monitoring budgets, as necessary

**What you’ll do**:

- Experience of successfully understanding and contributing to achieving key objectives in support of executives in a service orientated environment.
- Adept at solving problems and resolving issues on behalf of senior executives with limited guidance.
- Must be able to plan and identify unforeseen needs and see things through completion regardless of obstacles.
- Creative yet analytical with a logical mind and an eye for detail
- Extensive experience with global travel planning and coordination
- Experience with SAP internal tools like Corporate Portal, ISP, CSN, SAP Concur T&E
- Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint
- Ability to be effective as a virtual assistant. This is a virtual, geographically distributed organization
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Exceptional planning, time management, communication, and organizational skills

**What you bring**:

- 5 to 8 years of experience as an administrative assistant or comparable experience assisting at an executive level in a fast-paced environment.

**Education**:

- Bachelor’s degree or apprenticeship as an administrative assistant or commercial qualification with equivalent work experience

**We build breakthroughs together**

**We win with inclusion**

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone - regardless of background - feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.

**EOE AA M/F/Vet/Disability**:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Requisition ID: 390380 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid

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