Office Administrator

3 weeks ago


Richmond Hill, Canada Electrical Apprentice Training Alliance Full time

Working for a Non-for-profit organization, within the Construction industry, the Office Administrator is primarily responsible for day to day administration tasks that assist a team of advisors.

**TASKS INCLUDE**:

- Greet individuals entering the building and provide general program information as required;
- Maintain textbooks on loan inventory & distribution and track the hand out of Code Books
- Process apprentice payments at front desk as required
- Data entry of information e.g. apprentice log cards, training agreements, transcript details and bursaries, etc.
- Scan and upload back-up/supporting data to database
- Generate various Apprentice and Employer verification letters such as credited training and schooling hours
- Ensure common areas such as kitchen and supplies room are maintained and appropriately stocked
- Assist Training coordinator with training material preparation such as photocopying and binder preparation
- Support the scheduling of training classes as necessary
- Distribute all incoming mail, process outgoing mail, coordinate courier packages as required
- File and achieve files based on Apprentice status
- Prepare Pre-Apprentice ID cards
- Support on and off site business events and recruitment activities, ordering lunches as example
- Ensure compliance to department policies and procedures; actively participate in training as required
- Perform all other duties as assigned in order to meet organizational objectives
- A minimum of 2 years of experience in an office administration or customer service position
- Experience working for a non-for-profit organization is an asset
- Familiar with online ordering and payment processing tools
- Detail oriented and able to handle confidential information appropriately
- Excellent verbal and written communications skills
- Ability to prioritize, multi-task and have strong organizational skills

**QUALIFICATIONS, EDUCATION & CERTIFICATION**
- Completion of secondary school is required
- Post-Secondary education in business administration or management (or similar) would be an asset

**WORKING ENVIRONMENT**
- Comprehensive Competitive Benefits after 3 months; Pension after 1 year
- This is a Full-time salaried position typically working Monday to Friday (8am-4pm) with the able to work flexible shifts to support apprentice schedules (Monday and Thursday 10am-6pm) as necessary

**Salary**: $24.66 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-01-18


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