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Administrative Assistant

7 months ago

Edmonton, Canada Northgate Baptist Church Full time

Administrative Assistant - Northgate Baptist Church, Edmonton
We are seeking for an individual with the skills and gifts to be a valued member of our team. This is a permanent position at 30 hours per week. Normal work schedule is Tuesday thru Friday. Salary range of 18.75 -20.75 based on experience and knowledge also included is a Health and Dental benefits plan.

Administrative Assistant Job Description
- Northgate Baptist Church
- 13208 95 St NW_

**Overview**

The community of Northgate Baptist Church exists to bring all people into a reconciled relationship with God, themselves, others and the world. We desire to be a church that does God’s work/will on earth. As a church, this is what we strive to be. As the

Administrative Assistant of Northgate Baptist this is the pursuit you will have as an individual and as a staff member. The desire of Northgate Baptist Church is to have an effective ministry that is pursuing these goals as we go into the future.

Working together with staff and senior leadership of the church, the Administrative Assistant will serve as the main office support coordinator in the areas of office administration, pastoral support, communications, facilities use and local outreach. Reporting to the Associate Pastor, the Administrative Assistant provides administrative support for the fruitful growth of every ministry of the church.

**Responsibilities**

**Office Administration (70%)**
- Provide support for community members requesting assistance by using the Benevolent Fund and available food as per Care Team policies and procedures
- Document visitor cards and pass on contact information to the Pastors
- Maintain official church documents and database ensuring proper security and backups
- Maintain a list of church members and adherents on behalf of the Church Clerk
- Distribute incoming and outgoing mail
- Pay invoices on behalf of the Finance Team
- Manage Petty Cash for incidental expenses under the supervision of the Treasurer
- Attend weekly staff meetings
- Support ministries with computer work, photocopying, etc. as needed
- Schedule and contact teams for hospitality, coffee, greeters, presentation, music.
- Oversee the purchase of office and kitchen supplies

**Communications (25%)**
- Design and print weekly bulletins and bulletin inserts
- Develop Order of Service, Announcements and presentations with pastors and distribute

Announcement slides and songs (proclaim)
- Maintain a calendar of events outlining the times and locations of church programs & events
- Manage church mailboxes and church directory, printing new versions periodically
- Coordinate the use of church bulletin boards

Mark Houghton, _Lead Pastor_ Gerrit Klumpenhower, _Pastor of Youth and Young Adults_
Mark Barrett, _Associate Pastor_ Rod Munro, _Director of Children’s Ministry_

**Facility Responsibilities (5%)**
- Coordinate facility use by ministries, members and adherents together with Trustees, pastors and maintenance worker and maintain a calendar of bookings for church facilities
- Manage church security including provision for keys and codes on behalf of the Trustees/Board
- Coordinate legal and licensing requirements with the City of Edmonton
- Maintain office equipment (computers, furniture, photocopier, etc.) on behalf of Trustees/Board

**Qualifications**

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Personal commitment to Jesus Christ
- Full agreement with Northgate’s vision, mission and staff covenant
- Knowledge and experience working with churches and church leadership, preferably with Northgate Baptist Church
- Personable and caring in communicating with the public and congregation
- Ability to work in a team and operate independently with mínimal direct oversight
- Strong interpersonal and communications skills (verbal, written and computer)
- Meet with church and community members with wisdom and compassion
- Ability to assimilate and evaluate large amounts of information
- On occasion participate in activities on evenings and weekends

**Education and Experience**

Related administration experience or equivalent combination of education and experience. Previous administrative experience with a church or a Christian agency preferred.

Preferred Knowledge in the following
- Microsoft office
- Microsoft Outlook
- Planning Centre
- Proclaim
- Church Casting and Church online

**Supervisory Responsibilities**

None.

**Accountabilities**
- Reports to the Associate Pastor
- Effectively and efficiently manages all resources entrusted to him/her for work purposes
- Maintains an attitude and behaviour in accordance with Christian values and principles
- Complies with all financial, personnel, procurement a