Administrative Coordinator

4 weeks ago

Nanaimo, Canada Nanaimo Seniors Village Full time

**Position: Full-Time Permanent**

**Location: Nanaimo Seniors Village - Nanaimo, BC**

**About Us**

At West Coast Seniors Housing Management, we see our communities as a family and we are equally committed to our residents and our staff. We provide an engaging work environment and treat each other with respect and dignity. We invest in the growth and development of our teams to actively participate in the creation of memories and moments that matter to our residents.

**About the Role**

The Administrative Coordinator - Payroll reports to the General Manager and/or designate and provides administrative support for the community. This role is responsible for payroll management at the community and is a resource for residents, families and staff.

**Responsibilities**

Included but not limited to:

- Engage and mobilize your team to achieve the purpose, goals, objective and key results of the organization.
- Be an engaged collaborative team player, developing and maintaining professional relationships that support and strengthen the organizational culture and purpose.
- Model the values and leadership behaviours of organization and inspire other to do the same.
- Calculate employee hours to be paid and enter into the payroll system by reviewing exception reports.
- Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc).
- Monitor employee status changes and update wage rates and benefits options as required.
- Maintain seniority lists.
- Complete documents required by Revenue Canada and benefits provider.
- Answer and respond to employee’s payroll and benefit questions.
- Provide information and data as requested by Support Office.
- Runs adhoc reports as requested.
- Produce a variety of confidential documents for the General Manager and management team members including; correspondence, memos, reports, minutes and meeting agendas.
- Maintains confidential and well organized system for employee files and monitors for expiring certifications.
- Maintains timekeeping records for staff for payroll purposes.
- Retains related records such as staff names, addresses and phone numbers.
- Maintain emergency fan out list with updated staff telephone numbers within WPS Evac.
- Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization.
- Maintains a safe environment for residents, family and staff, through: accident prevention, knowledge of emergency procedures and regulations, the safe use of supplies and equipment and reporting when repairs are necessary, and Utilizing infection control procedures
- Cross-training with Administrative Coordinator - Finance as required.
- Performs all other duties as required.

**Qualifications and Skills**
- Grade 12 education.
- Education from Business Administration or Commerce program an asset.
- Minimum of 2-3 years recent related experience.
- Experience preparing medium to large payrolls.
- Scheduling experience in a unionized environment an asset.
- Intermediate computer skills in Microsoft Windows environment and payroll systems.
- All successful applicants must pass the vulnerable sector Criminal Record Check applicable to Provincial guidelines.
- Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
- Ability to process a high-volume of data accurately and multi-task efficiently in a high paced environment.
- Ability to work effectively with multiple critical timelines.
- Demonstration of strong problem solving and customer service skills. Demonstrates responsiveness, flexibility and efficiency in a dynamic environment.
- Ability to read, write, and speak English proficiently and understand verbal and written instructions.
- West Coast Seniors Housing Management_
- _is an equal opportunity employer._

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