Finance Assistant

2 weeks ago


Victoria, Canada WorkLink Employment Society Full time

_**Are you passionate about making a difference?**_
- **About The Society**:_

WorkLink has provided government-sponsored employment services to the residents of the Victoria Capital Region’s Westshore (Colwood, Langford, Highlands, View Royal, and Metchosin) since 1978. In 2008, our services expanded to include the communities of Sooke and surrounding areas including Jordan River and Port Renfrew. We are also pleased to provide Indigenous outreach services to the First Nations Communities of Beecher Bay, T’Souke, and Pacheedaht. Our non-profit organization is funded through both federal and provincial government initiatives. WorkLink is a registered charity in the Province of BC, which is governed by a volunteer Board of Directors chosen from leaders in the community.

We empower our employees to achieve great things and are proud to offer:

- Accelerated vacation entitlement.
- Competitive wage & health benefits packages
- Pets in the workplace
- Strong workplace culture
- Supported work/life balance options.
- **About The Position**:_

The Finance Assistant works as a member of the financial administration team under the direct supervision of the Director of Finance. In addition, team members work closely with the quality assurance team to ensure all data entry and financial tracking meet funder requirements and standards.

**Key duties for this position include**:

- Assist in maintaining complete financial records and client financial documentation, including regular filing.
- Assist in reconciling various monthly accounts (living support, transportation, tuition, etc.).
- Enter data into the Integrated Case Management System (ICM) and scan and upload supporting documentation as necessary.
- Approve the pending orders in ICM Q03 after payment has been made and submit the monthly invoice to the Province.
- Reconcile bank statements and Master Card accounts monthly.
- Support the completion of client supports and accounts receivable/payable
- Team members ensure all service delivery channels are utilized in their roles and, collectively, undertake the following departmental objectives:

- Actively use accounting/in-house tracking systems to extract data for monthly reports/specific projects for the department
- Develop reporting tools to assist management in budgeting analysis and verify data collection methods
- Support the client service delivery team in the administrative use of accounting and receipt collection

**Knowledge, Skills, and Abilities**
- Experience with basic accounting responsibilities; accounts payable, accounts receivable
- Knowledge and experience with Excel and accounting software (Sage 300 and QuickBooks)
- Ability to work as a team and independently
- Ability to prioritize tasks and meet deadlines
- Acute attention to detail
- Strong organizational skills
- Excellent written and verbal communication skills.

**Preferred Qualifications**:

- Minimum one (1) year of accounting/bookkeeping experience.
- Current Vulnerable Sector Criminal Record Check; and valid BC Driver’s license
- Post-secondary education in Accounting or Finance, PEP enrolment or a suitable combination of education and experience in Finance is required.
- This posting will remain in effect until the closing date of **4:00 pm on July 12, 2024**:

- **Applications/uploaded resumes sent via social media platforms (e.g., LinkedIn, Facebook) will not be accepted.**
- **WorkLink values the diversity of the people it hires and serves. We foster a workplace where individual differences are recognized and respected while utilizing each person’s talents and strengths.**_
- **The more inclusive we are, the better our work will be**_

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $26.77-$27.85 per hour

Expected hours: 30 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- RRSP match
- Vision care

**Education**:

- DCS / DEC (required)

Work Location: In person


  • Finance Manager

    3 weeks ago


    Victoria, Canada SPARTA FINANCE Full time

    Hello and thank you for reviewing our job posting, UNLIMITED earning potential! - Basic Phone Skills - Assistant of the Finance Director and Managers - Basic use of google drive and uploading information - Collecting documents and bank stipulations from clients - Ability to multi-task well - Willing to work in a fast paced environment - Good Communication...

  • Finance Assistant

    2 weeks ago


    Victoria, Canada Orca Masonry Ltd. Full time

    **The Organization**: Orca Masonry is a rapidly growing business that provides concrete, brick, block, stonework and waterproofing in Victoria and the South Island. We aim to be the leading masonry choice on the island by providing top-quality service through professional installers. **The Opportunity**: - Are you a hard-working problem solver with a...


  • Victoria, Canada SPARTA FINANCE Full time

    Hello and thank you for reviewing our job posting, This job will require the following: - Ability to multitask and work in a high paced environment - Assistant to the Banker - Ability to use data entry and google drive - Basic understanding of accounting - Ability to accurately calculate and balance numbers - Good communication skills - Good phone skills -...

  • Finance Assistant

    4 days ago


    Victoria, British Columbia, Canada WorkLink Employment Society Full time

    _Are you passionate about making a difference?_- About The Society:_WorkLink has provided government-sponsored employment services to the residents of the Victoria Capital Region's Westshore (Colwood, Langford, Highlands, View Royal, and Metchosin) since 1978. In 2008, our services expanded to include the communities of Sooke and surrounding areas including...

  • Admin Assistant

    3 weeks ago


    Victoria, Canada Rooof Full time

    Admin Assistant & Finance Clerk **Department**: Operations & Finance **Status**: Full-time Permanent **Location**: Local/Hybrid Only (Victoria, BC) _- due to in-office tasks._ About Us: At Rooof, we build the world’s best software for automatically creating classified ads, and are currently expanding our horizons with new software products. That said,...

  • Executive Finance

    2 months ago


    Victoria, Canada Limbic Media Full time

    **About Limbic Media** Limbic Media is a multi-disciplinary team of artist-engineers passionate about technology and the arts. For the past ten years, we have utilized a diverse set of technological and design skills to create innovative and memorable installations and experiences. Limbic Media turns ordinary spaces into extraordinary places and transforms...

  • Finance Assistant

    2 weeks ago


    Victoria, Canada Monk Office Full time

    **Schedule: Part or Full-time | Location: Victoria (800 Viewfield Rd.) | 25 - 40 hours/week | 6 month contract**: Monk Office is looking for a new Team Member in a six-month contract capacity. The primary focus of this role is to reduce our Account Receivable monies owing by way of making collection calls and accurately reconciling payments. Additionally,...

  • Finance Coordinator

    3 weeks ago


    Victoria, Canada The Firelight Group Full time

    **Position title**: Finance Coordinator **Position type**:Temporary (3 months with the possibility of extension) **Location**: Victoria or Vancouver BC **Reports to**:CFO **Supervised by**:CFO **Salary range**:Competitive, commensurate with experience **Application Deadline**:Until position filled **Position start date**:August 2023 **Background**: **Job...

  • Finance Coordinator

    3 weeks ago


    Victoria, Canada The Firelight Group Full time

    **Position title**: Finance Coordinator **Position type**:Temporary (3 months with the possibility of extension) **Location**: Victoria, BC **Reports to**:CFO **Supervised by**:CFO **Salary range**:Competitive, commensurate with experience **Application Deadline**:Until position filled **Position start date**:August 2023 **Background**: **Job Duties**: This...


  • Victoria, Canada Society of Saint Vincent de Paul Full time

    **The Society of Saint Vincent de Paul of Vancouver Island **is looking for an energetic and motivated **Fundraising/Finance Assistant** to join our team during an exciting phase of growth as we implement new accounting systems and a donations database to support our communication and fundraising efforts. This **full-time, 8-week position** is funded...

  • Head of Finance

    3 weeks ago


    Victoria, Canada Giftbit Full time

    **About Giftbit** Giftbit allows businesses to easily run global, digitals reward programs. Giftbit aspires to be the leader in integrated incentives—gift cards, prepaid cards, & other payout methods. Ambition and fresh perspective keep the people at Giftbit energized. The culture is grounded by Giftbit’s 8 Cultural Principles and our team-members...

  • Executive Finance

    4 days ago


    Victoria, British Columbia, Canada Limbic Media Full time

    About Limbic MediaLimbic Media is a multi-disciplinary team of artist-engineers passionate about technology and the arts. For the past ten years, we have utilized a diverse set of technological and design skills to create innovative and memorable installations and experiences. Limbic Media turns ordinary spaces into extraordinary places and transforms the...

  • Executive Finance

    1 month ago


    Victoria, BC, Canada Limbic Media Full time

    About Limbic Media Limbic Media is a multi-disciplinary team of artist-engineers passionate about technology and the arts. For the past ten years, we have utilized a diverse set of technological and design skills to create innovative and memorable installations and experiences. Limbic Media turns ordinary spaces into extraordinary places and transforms the...

  • Finance Coordinator

    3 weeks ago


    Victoria, Canada BC Ferries Full time

    Job Description: Analytical and detail-oriented with a high level of discretion and self-motivation. If this sounds like you, join our Team! **FINANCE COORDINATOR** Victoria The Finance Coordinator plays an important role in various financial processes, including administering internal controls documentation, approvals and reporting; providing monthly,...

  • Head of Finance

    4 days ago


    Victoria, British Columbia, Canada Giftbit Full time

    About GiftbitGiftbit allows businesses to easily run global, digitals reward programs. Giftbit aspires to be the leader in integrated incentives—gift cards, prepaid cards, & other payout methods.Ambition and fresh perspective keep the people at Giftbit energized. The culture is grounded by Giftbit's 8 Cultural Principles and our team-members receive...

  • Finance Coordinator

    3 days ago


    Victoria, British Columbia, Canada BC Ferries Full time

    Job Description:Analytical and detail-oriented with a high level of discretion and self-motivation. If this sounds like you, join our TeamFINANCE COORDINATORVictoriaThe Finance Coordinator plays an important role in various financial processes, including administering internal controls documentation, approvals and reporting; providing monthly, quarterly and...

  • Finance Manager

    4 weeks ago


    Victoria, Canada 0859291 BC Ltd. dba CHEK Media Group Full time

    **Finance Manager** On the West Coast, we do things differently. At CHEK Media - which has been rooted here on Vancouver Island since 1956 - we have been carving our own path as the only local, independent employee-owned TV station in North America. In fact, we’re more than a TV station. We are multi-media content creators, with a wide reach across...

  • Finance Manager

    2 weeks ago


    Victoria, Canada Galaxy Motors Full time

    Galaxy Motors is the largest Used Vehicle dealer on Vancouver Island with five locations - **Victoria, Westshore, Duncan, Nanaimo and Courtenay.** Since its founding on the Island in 1990, Galaxy Motors has been committed to delivering exceptional quality and customer service. As a family-owned and operated company, we have a long-standing commitment to...

  • Finance Manager

    5 days ago


    Victoria, Canada Landmark Resource Management Ltd. Full time

    **About Us** We are seeking a **Finance Manager**, to join our fast-growing team in downtown Victoria. Landmark promotes a strong team environment and looks for leaders to help our organization grow and develop. **About You**: The Finance Manager is responsible for maintaining the financial records and overseeing all finance, forecasting, budgeting, and...


  • Victoria, Canada Checkfront Full time

    About us One of Canada’s top SaaS growth companies having raised our $9.3m Series A! As the industry's leading independent booking software, we have customers who run businesses in fascinating destinations all over the world. We have over 5,000 businesses using our platform and have processed over $8.1B in bookings to date, operating in 136 countries and...