Executive Finance

3 weeks ago


Victoria BC, Canada Limbic Media Full time

About Limbic Media

Limbic Media is a multi-disciplinary team of artist-engineers passionate about technology and the arts. For the past ten years, we have utilized a diverse set of technological and design skills to create innovative and memorable installations and experiences. Limbic Media turns ordinary spaces into extraordinary places and transforms the mundane into the magical. Welcome to Art Against The Ordinary .

Job Title: Executive Finance & Administrative Assistant

Location: Victoria, BC

Job Type: Full-Time

Introduction

Limbic Media seeks a highly organized and detail-oriented Executive Finance & Administrative Assistant to join our team. This role requires a versatile professional capable of managing multiple financial and administrative duties to support our growing operations. The ideal candidate will be experienced in handling various accounting and executive support-related tasks and can work independently with little or no supervision.

Key Responsibilities

Bookkeeping

  • Perform general bookkeeping duties, including multi-currency transactions (US/CAD).
  • Maintain accurate financial records and statements using QBO or other cloud-based bookkeeping/accounting software.
  • Coordinate with virtual CFO and finance team.
  • Prepare year-end for accountant.

Financial Management

  • Handle bank transfers, accounts receivable/payable, and payroll and benefits administration.

Logistic Support

  • Oversee shipping and receiving, including the management of refunds and returns.

Executive Assistance

  • Assist with grant applications and reporting, provide legal and HR support and aid in trade show preparations.
  • Manage senior staff schedules, including booking meetings, flights, and hotels.

Office Management

  • Oversee the management of bills and utilities, office supplies, and other resources to ensure smooth office operations.

*

Qualifications

  • Proven experience as a bookkeeper or in a similar role with responsibilities for bookkeeping, financial reporting, and administration.
  • Proficiency in QuickBooks Online (QBO) or similar cloud-based accounting software.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Adept at managing logistics and supporting a busy executive team.

Education

  • Accounting AAT Level 4 or equivalent experience.
  • An associate's or bachelor's degree in accounting, finance, business administration, or a related field is preferred.

Benefits

  • Competitive salary and benefits package.
  • 30 days paid holiday.
  • Employee Stock Option Plan (ESOP)
  • Opportunities for professional growth and development.
  • Flexible hybrid onsite/offsite work.

Job Type: Full-time

Benefits:

  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Victoria, BC V8T 1H2: reliably commute or plan to relocate before starting work (required)

Education:

  • AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person

Application deadline: 2024-05-24
Expected start date: 2024-06-01

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