Finance Coordinator

2 weeks ago

Victoria, Canada The Firelight Group Full time

**Position title**: Finance Coordinator
**Position type**:Temporary (3 months with the possibility of extension)
**Location**: Victoria or Vancouver BC
**Reports to**:CFO
**Supervised by**:CFO
**Salary range**:Competitive, commensurate with experience
**Application Deadline**:Until position filled
**Position start date**:August 2023

**Background**:
**Job Duties**:
This position is sought to accommodate our growing needs for the finance team in line with the company growth. This is a position is set with a strong focus on Accounts Receivable and Project Management supported by all-around accounting skills and technical savviness to work with multiple tools. Your typical day will be working with Project Managers on project budgets, draft, submit and follow up with sales invoices, and make sure projects are set and run properly in our internal systems. It requires intermediate level accounting skills, including 3 years of experience in full cycles accounting, and being comfortable with making/adjusting journal entries in ledgers. Experience with and knowledge of First Nations taxation would be an asset. This position will also be responsible for handling important business information including revenue projection and financial reporting materials.
- **Accounts Receivables (A/R) Support (75%)**:_
- Schedule and participate in meeting with Project Managers to review billable projects, budgets and identify billing needs.
- Draft, seek approval for, and submit sales invoices to clients in accordance with Canada Revenue Agency (CRA) regulations and Firelight’s internal policies and procedures;
- Develop relationships with clients through effective communication and provide guidance as required.Monitor aging A/R and work with PMs and CFO and other executives for A/R collection;
- Work closely with PMs and CFO to efficiently run the billing and accounting cycles based on regulations and internal policies;
- Post sales invoices to accounting system (currently QuickBooks Online) and record payments in a timely manner;
- Assist Project Managers with budget monitoring;
- Record payments in a timely manner and make sure monthly bank reconciliation is accurate and up to date;
- Manage and maintain project budgets, contracts, and invoices in compliance with internal policies and protocol
- **Accounts Payables (A/P) Support (5%)**:_
- Provide supports for project expenses as needed by working with PMs, employees, and external agencies to ensure all expenses are linked to the right projects and processed in a timely and efficient manner;
- Support the AP team on monthly bank reconciliation as needed
- **Information Management and Planning Support (10%)**:_
- Set up and manage client, project, tasks and personnel with project management tools (Harvest, Forecast, GoogleDocs, ShareFile etc.);
- Assist CFO and other executives with revenue projections and incentive calculations with multiple tracking tools (Harvest, GoogleDocs etc.);
- Assist CFO and other teams with selecting and maintaining internal project tools and database.
- **Other Support (10%)**:_
- Provide support to CFO in preparation of the quarterly and year-end closing process, audits, finance reporting, and other finance projects;
- Consult with CRA as needed to ensure compliance with best practices. Liaise with bank and professional services (accountant, bookkeeper, consultant) as needed;
- Assist with special projects as requested by CFO and other executives;
- Provide in-person support (mailing, greeting new employees etc.) at the Victoria office once a week or as needed;
- Participate and assist internal committees as required.

**Skills and requirements**:

- Solid understanding of consulting and project based business within the private sector.
- Intermediate-level accounting skills (e.g. comfort with making and adjusting ledger entries) with experience with and exposure to full accounting cycles over 3 years;
- Ability to set priorities and produce quality work independently under tight timelines;
- Proven organizational skills and attention to details;
- Strong ability to foster collaborative and positive relationship across all stakeholders.
- Ability to clearly and effectively communicate with stakeholders in different locations via multiple communication tools;
- Competency with MS suite, accounting software (QuickBooks or Simply Accounting preferred), and willingness to learn new tools;
- Ability to work in a hybrid work environment, with 1-2 days a week at the office as needed

**Qualifications and Experience**:

- Degree or Diploma in Accounting is required; **or **Education in accounting, finance, and business management combined with a minimum five years of experience in related fields are required;
- Experience working with Indigenous communities would be a strong asset;
- Knowledge of First Nation taxation;
- Experience in various project management and database tools;
- Experience with year-end and audit processes.

**Firelight offers compensa

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