Office Manager

6 months ago

Cambridge, Canada SCI Shared Resources, LLC Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

**JOB RESPONSIBILITIES**

**Accounting Function Oversight**
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)

**Operational Activities**
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned

**MINIMUM REQUIREMENTS**

**Education**
- High school diploma, GED or completion of a diploma-training program at a college or technical school

**Experience**
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required

**Knowledge, Skills and Abilities**
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment

**WORK CONDITIONS**

**Work Environment**
- Professional Dress is required when in contact with families.

**Work Postures**
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently

**Physical Demands**
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

**Work Hours**
- Working beyond “standard” hours as the need arises

Postal Code: N1S 1M8

Category (Portal Searching): Operations

Job Location: CA-ON - Cambridge

Job Profile ID: F00236

Time Type: Part time

Location Name: Coutts Funeral Home & Cremation Cemtre

  • Office Manager

    1 month ago

    Cambridge, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our Cambridge office. In this role, you will be responsible for ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide...

  • Office Manager

    5 months ago

    Cambridge, Canada Dentistry on Elgin Full time

    Join Our Team as a Dental Office Manager! Are you a highly organized, detail-oriented professional with a passion for dental care and exceptional leadership skills? We have the perfect opportunity for you! Dentistry on Elgin (Cambridge) is seeking a dynamic Dental Office Manager to lead our team and ensure the smooth operation of our state-of-the-art...

  • Office Manager

    4 weeks ago

    Cambridge, Ontario, Canada Switch Insurace Full time

    Job Title: Office ManagerJob Summary: We are seeking a highly organized and detail-oriented Office Manager to join our team at Switch Insurance. The successful candidate will be responsible for ensuring the smooth day-to-day operations of our office, including administrative tasks, data entry, and coordination of office services.Key...

  • Office Manager

    5 months ago

    Cambridge, Canada Dentistry on Elgin Full time

    Join Our Team as a Dental Office Manager! Are you a highly organized, detail-oriented professional with a passion for dental care and exceptional leadership skills? We have the perfect opportunity for you! Dentistry on Elgin (Cambridge) is seeking a dynamic Dental Office Manager to lead our team and ensure the smooth operation of our state-of-the-art...

  • Office Manager

    5 months ago

    Cambridge, Canada SunGrid Solutions Full time

    **Job Title** Office Manager **Company’s Basic Information** SunGrid Solutions Inc. is one of the world’s leading Renewable Power and Battery Energy Storage Solutions provider. The excellence we bring to our work and to our workplace recognizes SunGrid as a growing value-added partner globally. **Role Summary** - **Location**:_ - Cambridge, Ontario,...

  • Office Manager

    7 months ago

    Cambridge, Canada Maple Site Solutions Inc Full time

    **Who We Are** Maple Site Solutions Inc. is an employee-owned Specialty Foundations contractor building shoring and deep foundations systems for heavy civil, residential and ICI projects, and we're looking to add an **Office Manager/Bookeeper **to our growing team. We offer exceptional opportunities including career development and training for motivated...

  • Office Manager

    5 months ago

    Cambridge, Canada TRH Services Full time

    Brandon Biomed Inc. is a premier provider of biomedical service and sales across Canada. We specialize in the maintenance and repair of medical equipment, ensuring that healthcare facilities operate smoothly and efficiently. Our skilled technologist team is dedicated to delivering top-notch service, from troubleshooting to full-scale repairs, to keep...

  • Office Manager

    2 months ago

    Cambridge, Canada dds Automated Machine Design Inc. Full time

    **Office Manager - Finance Lead** **Location**:Cambridge, Ontario **Hourly Pay**:$35-$45/hour **Who we are**: Since 1996 our mandate has been to focus on craftsmanship, corporate stability, the building of high-quality products, strong customer relationships and providing an engaging and enviable work environment. **dds **now has equipment running all...

  • Office Manager

    2 weeks ago

    Cambridge, Canada Robert Half Full time

    We are offering an exciting opportunity in Cambridge, Ontario for an Office Manager to join our team. This role involves a wide range of administrative and financial tasks in the industry, including managing accounts, maintaining financial records, and ensuring compliance with accounting regulations.Responsibilities:• Oversee and manage the process of...

  • Office Manager

    5 months ago

    Cambridge, Canada peopleCare Communities Full time

    peopleCare Communities is looking for an experienced Office Manager (OM) to join the peopleCare team as OM of our 185 licensed-bed Hilltop Manor home in Cambridge, Ontario. ABOUT US peopleCare has been named one of Canada’s Best Managed Companies for the tenth year in a row! We are a growing Canadian owned and family-operated organization in senior...

  • Office Manager

    6 months ago

    Cambridge, Canada LVY TRANSPORT Full time

    Education: College/CEGEP - Experience: 1 to less than 7 months **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Dental Office Manager

    5 months ago

    Cambridge, Canada Dundas and Main Dentistry Full time

    for**The team at Dundas and Main Dentistry is looking for a passionate, **hard-working **Office Manager on a full-time basis.** The ideal office manager for our team would be excited to develop and implement innovative methods to optimize patient experience, improve the flow of patients into practice, and create working harmonies between the front desk...

  • Dental Receptionist

    2 weeks ago

    Cambridge, Canada Preston dental office Full time

    **Overview** **Responsibilities** - Greet patients warmly and manage the front desk operations efficiently. - Schedule appointments, confirm patient visits, and handle cancellations. - Maintain accurate patient records using electronic records systems such as Dentrix - Answer phone calls professionally, addressing inquiries and providing information about...

  • Dental Office Manager

    3 months ago

    Cambridge, Canada Country Dental Cambridge Full time

    Country Dental Cambridge is now recruiting for an Office Manager! We provide a wide range of services such as Orthodontics, Cosmetic Dentistry, Root Canal Therapy, Pediatric dentistry, Sleep Dentistry, Periodontics, Dental Implants, Oral Surgery and more! **Highlights of the Position** - Enjoy our competitive wages! - Countless opportunities to continue...

  • Dental Office Manager

    5 months ago

    Cambridge, Canada Country Dental Cambridge Full time

    Country Dental Cambridge is now recruiting for an Office Manager! We provide a wide range of services such as Orthodontics, Cosmetic Dentistry, Root Canal Therapy, Pediatric dentistry, Sleep Dentistry, Periodontics, Dental Implants, Oral Surgery and more! **Highlights of the Position** - Enjoy our competitive wages! - Countless opportunities to continue...

  • Bookkeeper/office Manager

    2 weeks ago

    Cambridge, Canada JDM Air Power Services Inc. Full time

    **Job Summary** **Duties** Payroll, AR/AP: - Manage and maintain all aspects of payroll from scheduling to verification. - Responsible for reviewing and ensuring timesheets are accurate and ensure any discrepancies are corrected. - Responsible for reviewing all payroll entries prior to payroll processing. - Work closely with Owner to ensure accurate and...

  • Office Manager

    6 months ago

    Cambridge, Canada Eco-Pro Plumbing and Drains Inc. Full time

    Education: College/CEGEP - Experience: 5 years or more - or equivalent experience **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures...

  • Office Manager

    6 months ago

    Cambridge, Canada Charhdikala Media Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Dental Assistant Level Ii

    6 months ago

    Cambridge, Canada Guelph Dental Office Full time

    We are committed to providing exceptional patient care and delivering a family-focused experience. Our accomplished team of professionals is passionate about their work and take pride in what they do. With our state-of-the-art, digital dental, patient care-first and well-established office, we are confident in our ability to provide top-tier dental...

  • Office Manager

    6 months ago

    Cambridge, Canada INFINITY HVAC LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Work setting**: - Private sector - Construction company **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...