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Bookkeeper/office Manager

1 month ago

Cambridge, Canada JDM Air Power Services Inc. Full time

**Job Summary**

**Duties**

Payroll, AR/AP:

- Manage and maintain all aspects of payroll from scheduling to verification.
- Responsible for reviewing and ensuring timesheets are accurate and ensure any discrepancies are corrected.
- Responsible for reviewing all payroll entries prior to payroll processing.
- Work closely with Owner to ensure accurate and timely payroll processes.
- Prepare and disburse invoices to customers.
- Resolve issues with delinquent accounts through contacting and working with the customer.
- Reconcile transactions with statements.
- Maintain accurate financial record of all receivable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
- Offer creative budget, cash flow and other financial solutions as needed.
- Collaborate with the Owner to maintain company financial health.

Bookkeeping:

- Record day-to-day financial transactions and complete the posting process.
- Reconcile bank statements and ensure financial data accuracy.
- Assist in the preparation of financial statements and reports.
- Manage and maintain financial records, both physical and digital.

Human Resources/Admin:

- Serve as a link between management and employees by fielding questions, interpreting and helping to resolve work-related issues in a professional and timely manner.
- Ensure compliance with company policy, fair employment practices and government regulations.
- Manage employee documentation and adhere to company confidentiality policies.
- Advise and train staff on organizational policy matters such as Violance & Harassment and other related company and legislative policies.
- Administer New Hire Orientations, Disciplinary/Counseling Actions, and Terminations.
- Respond quickly and urgently to staff vacancies and recruit, interview and select appropriate applicants.
- Plan, Organize, Direct, Control and Coordinate the personnel, training, and labor relations activities.
- Ensure all legal postings are accessible and posted according to legislative compliance
- Actively organize management's scheduling needs
- Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
- Attends meetings and takes minutes when needed
- Assists upper management with any travel bookings, rentals etc.
- Prepare documents for external or internal communications

**Qualifications**:

- Proven experience with accounting software (Sage,)
- Familiarity with budgeting and financial reporting
- Strong organizational and multitasking abilities
- Excellent communication skills
- Previous experience in office management is a plus

This position offers an excellent opportunity for a skilled Office Manager to contribute to our team's success.

**Job Type**: Part-time

Pay: $22.00-$29.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Sage: 5 years (required)
- Office management: 4 years (required)
- Bookkeeping: 6 years (required)

Work Location: In person