Administrative Coordinator

3 months ago


Toronto, Canada Baycrest Full time

**Baycrest Academy for Research and Education has an opportunity for a**

**ADMINISTRATIVE COORDINATOR**

**Research Training Centre & KL-CARE**

**Position Type**: Full Time

**Shift Type**: Day, No weekends

**Bi-Weekly Hours**: 70 Hours

**Hours of Work**:7 hrs/shift

**Posting Number**: 8209

**Union**: Non-Union

**Date Posted**: September 3, 2024

**Internal Closing Date**: September 10, 2024

**Job Summary**:
The Rotman Research Institute (RRI) is a premier international centre for the study of human aging and brain health. Housed within the RRI, the Research Training Centre (RTC) is a unit focused on the professional, technical, and career development of trainees. The RTC offers a wide range of training offerings including rounds lectures, workshops, scholarship and internship opportunities, outreach events, and conferences. Also within the RRI, the Kunin-Lunenfeld Centre for Applied Research and Evaluation (KL-CARE) is a support-and-services hub that supports point-of-care staff, researchers, and industry in conducting applied, evaluative, and clinical research. KL-CARE offers a diverse set of services, including project management and administration, research design and implementation, analysis and statistical, education and training, and knowledge dissemination.

**Responsibilities include but are not limited to**:

- **Provides support to the RTC including**:

- Preparation and dissemination of communications about RTC activities using Campaign Monitor
- Assistance in the planning and coordinating of RTC events including trainee recruitment and orientation sessions, lectures, workshops, conferences, and outreach events (e.g., event registrations; catering; housekeeping and room booking requests; liaising with other Baycrest departments including Finance, IT, and Facilities)
- Track and report RTC metrics including event attendance as well as feedback surveys and reports
- Coordination of RTC steering committee and working group meetings and minutes
- **Provides support to KL-CARE including**:

- Coordination of team meetings and minutes
- Facilitation of metrics tracking and reporting in collaboration with the Finance team
- Provides administrative support to the Director, Research, Innovation, and Translation including meeting organization and set-up, RRI tour organization, and liaising with internal and external stakeholders

***

**Qualifications include but are not limited to**:

- Minimum - community college diploma and at least three (3) years’ experience at mid-level administrative assistance level
- Exposure to a research or educational environment an asset
- Experience with event-planning and coordination
- Excellent customer service skills
- Excellent interpersonal skills
- Excellent organizational skills with attention to detail
- Ability to multi-task, prioritize workload, and initiate work and follow-up actions
- Excellent command of written and verbal English
- Excellent MS Office suite skills
- Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.



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