Secretary

2 weeks ago

Quebec City, Canada Lester B. Pearson School Board Full time

SECRETARY

ESD/ADMISSIONS

1925 Brookdale Avenue, Dorval

**Director**:
Mathieu Canavan/Joanne Malowany

**Status of post**: Replacement full-time

**Start date**: Immediate

**End date**: June 30, 2023 or another date determined by the board.

**Working Schedule**: 35 hours per week

**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

AND

Have a basic knowledge of office automation.

**Other Requirements**:
Knowledge of AESOP, GPI, JADE, payroll, and admission and registration procedures is an asset

Fluent in English and French

Ability to maintain student records

Very strong attention to detail essential

Excellent communication and interpersonal skills

Able to work autonomously with mínimal supervision

Strong problem-solving skills

Must be bilingual

Excellent knowledge of Microsoft Word and Excel

Excellent knowledge of Google Apps for Education, particularly Google Drive, Google Docs, Google Calendar, and Google sheets, is essential

Ability to work collaboratively in a team

Ability to multi-task

Act as a liaison for various outside organizations and groups

Must be willing to work additional hours during busy periods including some evenings

**Salary scale as per the IASS’ Collective Agreement**:
$22.18 - $24.13 per hour

Daily Tasks/Dossiers

Tasks related to ESD

Uploading workshops on SSO

All purchasing

Producing release forms for teachers

All research projects (database, follow-up)

Assisting the assistant director (booking rooms, ordering food etc.)

Supporting consultants (photocopying, collating etc.)

Tasks related to Admissions

Greet parents, direct them to appropriate Admissions clerk

Open and distribute mail

Meet with parents requesting interboard agreements, code in JADE and GPI, prepare letters for renewals, send memos to schools

Ensure office supplies, forms, etc. are well stocked

Work on temporary files whose eligibility will expire in June of that year - pull files, check in JADE and call parents to come in to renew

Create and maintain home schooling files; in coordination with ESD, follow up with parents requesting materials/resources

Work on files of eligible students (verify permanent codes, check documents, etc.)

Print proofs of eligibility for schools, Prepare files for Archives and other general office duties

He/she will be asked to manage the Guidance website, and to review and update school social media posts

Manage scheduling of appointments for Student Services team

SECRÉTAIRE

SECRETAIRE D’ECOLE OU DE CENTRE

SERVICES EDUCATIFS/ADMISSIONS

1925 Brookdale Avenue, Dorval

**Directreur**:
Mathieu Canavan/Joanne Malowany

**Statut du poste**: Remplacement à temps plein

**Date de début**: Immediate

**Date de fin**: Le 30 juin, 2023, ou un autre date déterminer par la commission scolaire

**Horaire de travai l**: 35 heures par semaine

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles en secrétariat ou être titulaire d’un diplôme de 5e année du secondaire ou d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente.

ET

Avoir des connaissances de base en bureautique

**Autres exigences**:
Connaissance d’AESOP, de GPI, de JADE, de la paie et des procédures d’admission et d’inscription - un atout

Bilingue (français et anglais)

Capacité de tenir à jour des dossiers d’élèves

Très forte attention aux détails - essentiel

Excellentes aptitudes pour la communication et les relations interpersonnelles

Capacité de travailler de façon autonome avec une supervision mínimale

Solides compétences en résolution de problèmes

Bilinguisme

Excellente connaissance de Microsoft Word et Excel

Excellente connaissance de Google Apps for Education, particulièrement de Google Drive, Google Docs, Google Calendar et Google Sheets - essentiel

Capacité de travailler en collaboration dans une équipe

Capacité d’exécuter plusieurs tâches à la fois

Agir comme agent de liaison avec divers groupes et organisations externes

Doit être disposé à travailler des heures supplémentaires lors des périodes occupées y compris certains soirs

**Échelle de salaire selon la convention collective de l’UIES**:
22.18$ à 24.13$ de l’heure

Tâches quotidiennes/Dossiers

Tâches reliées aux Services éducatifs

Télécharger des ateliers dans SSO

Tous les achats

Produire des formulaires de libération pour les enseignants

Tous les projets de recherche (base de données, suivi)

Aider la directrice adjointe (réservation de salles, commande de repas, etc.)

Soutien aux conseillers (photocopies, assemblage etc.)

Gérer la prise de rendez-vous pour l’équipe des Services aux élèves

Tâches reliées aux Admissions

Accueillir les parents, les diriger vers le bon commis aux admissions

Ouvr

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