Administrator

2 weeks ago

Victoria, Canada Baker Tilly Canada Full time

**Administrator**
**Victoria - Downtown, British Columbia, Canada**:
Current Opportunities

Baker Tilly Victoria is currently looking for a motivated and detail orientated individual to join our growing team as Administrator. Our administrative team offers a supportive and collaborative, yet challenging environment to grow in.

**Location**:Sidney

**Hours**: 8:30am-5:00pm (with small adjustments in tax season and summer months)

This position is based at our Sidney office, however preference will go to someone who can travel between our Sidney and Uptown offices starting in October.

**About Baker Tilly Victoria**:
Baker Tilly Victoria Ltd. is one of the largest locally owned and operated accounting firms in Victoria. With over 80 staff members and three locations, Victoria Downtown, Sidney and Westshore, Baker Tilly can offer clients a wide range of business advisory, auditing, accounting and Canadian/US tax planning and compliance services.

Baker Tilly is proud to be a member of Baker Tilly Canada, voted one of Canada’s Best Employers in 2020. We offer a professional, fun, and friendly working environment in a team committed to your personal success.

**About Baker Tilly Canada**:
Baker Tilly Canada is an entrepreneurial accounting network that fosters a meaningful career and the opportunity to influence tomorrow for your clients, your profession and your community. Our professionals are encouraged to Be True to their values and ambitions, alongside our shared commitment to building great relationships, great conversations and great futures.

With member firms from coast to coast, Baker Tilly Canada is one of the country’s largest associations of chartered accounting firms. Our all-Canadian network has a longstanding reputation for value-added audit, tax and advisory solutions, due to our depth and breadth of in-house skills, customized offerings and service excellence.

Through our strong network infrastructure, shared expertise, resources and offices across the country, our independent member firms provide clients - ranging in size from large, publicly traded companies to owner-managed and emerging businesses - with a full complement of professional services across every major industry sector.

Recently included on the 2020 Forbes list of Canada’s Best Employers, Baker Tilly Canada is highly rated among our employees because we provide a vibrant, fulfilling professional culture. When you join us, you can expect:

- Rewarding opportunities at every stage of your career
- Challenging and varied assignments
- Competitive compensation, incentives and rewards
- Professional networking and mentoring programs
- A dynamic, entrepreneurial environment
- A leadership team committed to your success
- To engage with leading experts and colleagues across Canada and the world
- To contribute to your community and unique Be True experiences
- The opportunity to influence tomorrow for clients, community and the profession

We are proud to be an independent member of Baker Tilly International, a network which extends across 146 territories and more than 742 offices. Our membership gives us significant global reach in addition to our national presence.

If you’re entrepreneurial by nature and want a career that is true to who you are and who you want to be, join our team at Baker Tilly Canada.

**Your primary responsibilities will include**:
**Main Responsibilities**:

- Prepare routine and non-routine correspondence on behalf of Principals such as CRA correspondence, Letters of Engagement for clients
- Provide quality control such as reviewing, proofreading and formatting of all documentation on behalf of the firm such as financial statements, client files
- Manage client records electronically using ShareFile and DocuSign
- E-file projects such Corporate Tax Returns and Business Authorization Consent Forms with CRA
- Manage firm administrative processes such as tracking of work queues and records management
- Perform other related administrative duties, as assigned

**Secondary Responsibilities**:

- Provide reception relief, as required
- Being the face of Baker Tillly and the initial point of contact for in-person visitors to the office
- Answering, screening and forwarding incoming calls
- Maintaining client records
- Scheduling client meetings
- Receiving, sorting and distributing mail and courier shipments
- Coordinating events and logistics
- Reviewing and entering bank deposits
- Taking and reconciling client payments
- Maintaining and replenishing office supplies

**Skills/Qualifications**:

- Exceptional communication and interpersonal skills, in both verbal and written communication
- Previous related experience in administration and customer service
- Ability to take initiative, to organize workload efficiently and manage/meet deadlines
- Strong attention to detail and high level of accuracy
- Approachable, supportive team player with a strong sense of urgency and a demonstrated history of achievin

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