Administrative Assistant
2 weeks ago
**Title**: Administrative Specialist
**Company**: Island Office Equipment Ltd.
**Job Location**: Victoria, BC
**Anticipated Start Date**: As soon as possible
**Positions available**: 1
Description:
Knowledge, Skills & Abilities:
- Strong knowledge of Microsoft Office products, including Excel, Word and Outlook
- Excellent communication skills, both written and verbal
- Strong knowledge of general office procedures
- Superior time management and multi-tasking skills, with the ability to prioritize tasks
- Able to create and maintain filing systems and basic databases
- Superior telephone manners and strong interpersonal skills
- Strong customer service orientation
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
Key Accountabilities:
- Administer and manage inbound/outbound mail, and other correspondence
- Record customer payments and prepare daily bank deposit
- Compile, verify, record and process various documents (sales orders, invoices, purchase orders)
- Process, review and distribute customer invoices
- Prepare purchase orders and monitor inventory levels
- Receive product shipments and schedule supply orders for distribution
- Contact clients regarding past due accounts
- Data entry and posting of accounts payable invoices
- Prepare monthly bank reconciliations
- Investigate and resolve billing discrepancies
- Participate in various special projects as they arise
- Assisting management as needed for administrative functions
- Perform any other duties as required
Qualifications:
- Completion of Post-Secondary education (one (1) year or more)
- Minimum two (2) years accounting/administrative experience
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative functions including customer service and records management
- Ability to exercise good judgment and discretion
**Job Types**: Full-time, Permanent
**Salary**: $37,400.00-$45,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Victoria, BC: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Administrative: 2 years (preferred)
- Customer service: 2 years (preferred)
Work Location: In person
Expected start date: 2023-09-05
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