Executive Assistant

4 weeks ago


Vancouver, Canada ECAD Labs Inc. Full time

Do you have a knack for organization, communication, and helping a team operate at their best? Are you passionate about technology and thrive in a supportive, close-knit work environment? Do you thrive as part of a small team that achieves big things? If so, read on...

We’re ECAD Labs, a small but ambitious software company based in Vancouver, British Columbia, creating open-source blockchain tools and infrastructure, developing custom software, and pioneering AI-driven productivity solutions. As a team of problem solvers and creators, we work closely with clients and users, building solutions that make a real impact. We value relationships, curiosity, and collaboration - egos don’t get in the way here; we focus on getting things done.

Our management team is looking for a highly organized, tech-savvy Executive Assistant to help them focus on high-impact work. This role is key in helping keep the business running smoothly, supporting the team with day-to-day operations, and contributing to the success of our growing company.

**Requirements**:
**Your Responsibilities**:

- Manage calendars, appointments, and scheduling for the CEO and COO, ensuring seamless daily operations.
- Coordinate and prioritize incoming and outgoing communications, handling inquiries or redirecting as appropriate.
- Organize and facilitate team meetings, client calls, and company events, ensuring logistics run smoothly.
- Assist with operational and administrative tasks, including preparing reports and meeting notes, organizing files and tracking key projects.
- Handle records collection and coordination with the bookkeeper to streamline financial tracking.
- Support marketing activities by scheduling social media posts, assisting with event planning, and preparing content drafts as needed.
- Proactively identify and implement process improvements to optimize team productivity.

**Skills & Requirements**:

- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills (English), with a keen eye for detail.
- Tech-savvy with experience using productivity and scheduling tools (e.g., Google Workspace, project management software).
- Ability to handle confidential information with discretion.
- Adaptability to thrive in a dynamic, fast-paced environment with evolving priorities.
- Self-driven and motivated to contribute to a tech-focused team.
- Post secondary education (bachelors degree or more preferred, although applied diplomas and certifications will be considered)

**Additional Experience We Value**:

- Previous experience in tech, law, engineering or similar outcome driven environments
- Basic knowledge of bookkeeping or finance, especially if you have collaborated with external finance teams.
- Experience in marketing support, including social media, event organization, and end-user communication.
- Knowledge of project management tools and workflows (e.g., Asana, Trello) to support ongoing projects.
- A collaborative mindset and enthusiasm for building relationships and supporting a growing team.
- Passion for contributing to a small but impactful company that values growth, curiosity, and effective outcomes.
- Fluency in one or more second languages.

**Location**:
**Benefits**
- Extended health and dental benefits
- Maternity/parental leave top-up benefits
- Health spending account
- Hybrid work environments
- Opportunities for professional development including conferences, seminars, and educational courses



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