Accounting and Payroll Clerk

6 months ago


Greater Sudbury, Canada Weaver, Simmons LLP Full time

Weaver, Simmons LLP is seeking a dedicated **Accounting/Payroll Clerk** to join our Sudbury office on a full-time permanent basis.

**Duties & Responsibilities**:

- Process and calculate employee timecards, hours worked, entitled days off and deductions accurately and in a timely manner.
- Process bi-weekly staff payroll and semi-monthly lawyers’ draws.
- Set up and maintain employee files and issue Record of Employment (ROE).
- Prepare and submit monthly EHT and bi-weekly source deductions.
- Prepare annual tax slips and other payroll year end closings.
- Enter credit card transactions in the accounting system and process payments.
- Process Accounts Payables and issue payments on a weekly basis.
- Set up and maintain Accounts Payable vendor files in the accounting system.
- Monitor the E-reg, Teraview, PPSA, MTO, Unity and other accounts, enter transactions and top up the accounts on daily basis.
- Process general cheque requests for both client and office related expenses.
- Process on demand trust cheque requests for real estate transactions.
- Maintain client files in the accounting system.
- Accept client payments and provide receipts.
- Scan and file all accounting documents, including both on-site and off-site storage.
- Back-up for the Accounts Receivable duties.
- Coordinate CPDs for lawyers and staff, track CPD hours and budget usage.
- Order office stationery supplies, organize and store supplies.
- Perform other duties as assigned by the Accounting Manager and HR Manager.

**Job requirements**:

- Ability to handle confidential information and maintain a high degree of professionalism.
- Ability to consistently come to work on time and adhere to scheduled shifts.
- A post-secondary diploma in Business/Accounting or related field.
- Knowledge of Payroll Compliance Legislation and CRA guidelines.
- Payroll Compliance Practitioner (PCP) designation is considered as an asset but not mandatory.
- Proficient in using payroll and accounting software and systems, Easypay or PC Law experience is preferred.
- Minimum 2 years' experience in a payroll and/or supportive clerical/administrative capacity within the Accounting Department.
- Excellent numerical and analytical skills, with a high level of accuracy and attention to detail.
- Excellent verbal and written communication skills.
- Advanced abilities in a computerized environment utilizing software such as Microsoft Office, particularly Excel.
- Demonstrated ability to function effectively in a fast-paced, deadline-driven, environment.
- Ability to work independently as well as collaboratively in a team environment.

Weaver, Simmons LLP offers a comprehensive salary and benefits package with matched pension contributions and a commitment to a long-term working relationship.

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Payroll: 1 year (preferred)

Work Location: In person



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