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Executive Assistant

3 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 52939
Ministry: Forestry and Parks
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 12, 2024
Classification: Subsidiary 01B 3625 Administrative Support 5 (015ASA)

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

**Financial Services Division - **This division supports the achievement of ministry outcomes, and the continued delivery of corporate services to clients and stakeholders. The Assistant Deputy Minister of Financial Services and Senior Financial Officer role is shared with Alberta Forestry and Parks.

**Role Responsibilities**:
We are seeking a highly organized and detail-oriented individual to join our team as the Assistant to the Executive Director of the Financial Services Branch. This position plays a crucial role in supporting the Executive Director in managing the operational activities of the branch efficiently and effectively.

Responsibilities of the Executive Assistant
- Providing administrative assistance to the Forestry and Parks (FP) Financial Services Branch, assisting the Executive Director (ED) in the ongoing operational management and daily activities of the branch.
- Ensure all materials going to the Assistant Deputy Minister's office (ADMO) have been reviewed for accuracy, are presented correctly, and are on time.
- Manage multiple responsibilities and demonstrate agility while taking appropriate action to ensure that inquiries are dealt with in a timely, accurate, and coordinated manner.

**Qualifications**:

- **High school diploma** and a minimum of **three (3) years of related work experience** is required.

**Additional requirements** include experience with:

- Drafting correspondence
- Data entry
- Copy editing
- Microsoft Office Suite (Excel, Outlook, and Word) and
- Adobe Acrobat Pro

**Assets **include experience with:

- Records management
- SAP (1GX)
- SharePoint

**Equivalencies **maybe considered - directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**APS Competencies**:
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Creative Problem Solving**:Creative problem-solving abilities will allow you to identify and create innovative solutions to address needs and challenges for Alberta, such as filling information gaps, publishing, etc.
- **Agility**:You readily adapt to changing communication and information needs and priorities in the Section/Branch/Ministry.
- **Drive for Results**: You will provide maintenance and delivery of Section and Branch information products and ensure that work aligns with ministry objectives and clients’ needs.
- **Build Collaborative Environments**:Working closely with others in Agriculture and Irrigation, you will act as a trusted resource to build and maintain relationships and ensure the delivery of timely and quality information and analysis.
- **Develop Self and Others**:You are committed to lifelong learning and desire to invest in the long-term capability of yourself and others.

**Notes**:

- Office is located in Edmonton
- Hours of Work: 36.25 hours per week (permanent full-time)
- Monday to Friday (8:15 am to 4:30 pm)
- Flexible start/end times and hybrid work arrangements are considered;
- Evening and weekend work may be required.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

**What the GoA has to offer to prospective employees**:

- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
- Leadership and mentorship programs

**How To Apply**
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

**Closing Statement**
This competition may be used to fill future vacancies,