Executive Assistant
2 days ago
About KV Capital
KV Capital is a leading real estate debt and investment firm that has established itself as a trusted partner in the industry. With a strong commitment to excellence and innovative solutions, we have expanded our business across three connected areas of service: real estate private equity, real estate lending, and private equity investments in real estate supply chain businesses.
Position: Executive Assistant
We are seeking an experienced Executive Assistant to provide advanced-level administrative support to our executive team. This role is critical to our continued growth and success, requiring exceptional judgment, resourcefulness, and professionalism.
Your Key Responsibilities
- Provide direct administrative support to all members of the executive team.
- Manage and maintain executive management's work schedules and calendars.
- Coordinate travel schedules, including booking and schedules.
- Organize leadership team meetings, board meetings, and client engagements.
- Provide occasional meeting support by taking comprehensive notes, maintaining minutes of meetings, tracking action items, and following up their completion.
- Provide event or meeting planning and coordination as needed; this includes arranging meeting rooms, catering, equipment, and other necessary resources.
- Draft, edit, and review correspondence, presentations, and legal documents, as needed.
- Assist with expense report preparation.
- Assist in planning and coordinating company-wide events and meetings.
- Provide administrative support to other members of the KV Capital team as needed.
- Perform other tasks and projects as required.
Your Capabilities and Credentials
- 5+ years of experience in a Senior Administrative/Executive Assistant role.
- A diploma in Office Administration or Legal Assistance would be an asset.
- Proven experience supporting multiple senior leaders within a fast-paced, entrepreneurial environment.
- Strong attention to detail and ability to manage multiple tasks under tight deadlines.
- Exceptional communication and interpersonal skills, both written and verbal.
- Demonstrated ability to work independently, take initiative, and follow through on work assignments.
- Demonstrated experience exercising resourcefulness, good judgment, and discretion to make decisions and act at times without having much direction.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
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