Accounts Payable Clerk

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> VP Finance and Operations -> Financial Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 10 September 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,544.00 - $4,687.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB9- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 9/18/2023- End Date- 9/17/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Accounting/Accounts Payable- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_* This position may be eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_**
- Job SummaryAs a part of Payment & Banking Services, the Accounts Payable unit is responsible for financial, administrative, and operational functions associated with outgoing payments. This unit provides oversight and direction to departments on applicable policies and processes related to payment of University purchases and reimbursements. Daily duties and main areas of responsibility will be shared amongst the other clerks in the unit, but all team members are expected to be able to complete any of the duties associated with the position.

Working as a part of the team, the Accounts Payable Clerk is responsible for performing any combination of reviewing, verifying, auditing, reconciling, and posting of a large volume of invoices, requisitions, and expenses in accordance with legislation, taxation, policy, and accepted practice on behalf of UVic, its agencies and external granting sources. The efficient processing of the large volume of claims and invoices received is critical as payments are time-sensitive and for the maintenance of high levels of client service. The unit is responsible for ensuring accurate financial data entered and maintained within the accounting system. Invoice and reimbursement requests are analyzed for reallocation to operating, specific purpose and research accounts. The unit uses a variety of tools as technology changes including electronic expense management, ticketing and data analytics.
- Job Requirements**Experience**:
Must have a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience. Related work experience should include experience in accounts payable.

Knowledge/Skills/Abilities:

- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
- Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements
- Excellent verbal and written communication skills in English
- Excellent interpersonal skills including the exercise of sound judgment, tact and diplomacy
- Organized, detail-oriented and able to employ excellent time management skills to meet deadlines in a high-volume office
- Ability to multi-task with continual interruptions
- Self-motivated and able to work effectively as a part of a team in a dynamic work setting
- High level of accuracy in performing calculations, data entry, auditing and reviewing of details
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement, and employing critical thinking and/or analysis
- Experience with ERP systems, electronic reporting tools, electronic expense management systems and data analytic software (preferably Banner, FAST, Chrome River and ACL)

Specialized Knowledge/Education:
Preferences/Assets:

- Knowledge of the University FAST accounting system
- Knowledge of the University BANNER system
- Previous experience with Income reporting and withholding requirements under T4A, T4A-NR, NR4 and T5 legislation

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

  • Clk 09r

    1 month ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Accounts Payable Clerk- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $48,729.07 - $54,899.19 annually- Close Date- 2/14/2024- Job Type- Regular Full Time- Temporary End Date- 10/4/2024- Ministry/Organization- BC Public Service -> Children & Family...

  • Accounts Payable Associate

    1 month ago

    Victoria, Canada Point Hope Maritime Ltd Full time

    '''Duties''' - Process accounts payable invoices and ensure accurate and timely payment - Review invoices for proper coding and approval - Enter invoices into the accounting system with attention to detail and accuracy - Reconcile vendor statements and resolve any discrepancies - Assist with month-end closing activities related to accounts payable - Maintain...

  • Accounts Payable/accounts Receivable Clerk

    7 days ago

    Victoria, Canada SHIFT ENERGY GROUP Full time

    **Position**: Accounts Payable/Accounts Receivable Clerk **Location**: Victoria, BC (100% onsite) **Type**: Full-Time/ 40 hours a week **Compensation**:$50,000-$58,000 a year Shift Energy Group is Canada’s single source of comprehensive clean energy solutions. Our teams design-build Solar Photovoltaic Systems and Energy Storage Systems for residential...

  • Account Payable Clerk

    1 month ago

    Victoria, Canada Kinetic Construction Full time

    Kinetic Construction Ltd. (Kinetic) Together Building Better **Relationships, Passion, Continuous Improvement** Our core values are a desire to build enduring **Relationships**, a **Passion** for our business, and an endeavor for **Continuous Improvement** in all we do. We focus on teamwork, trust and, most importantly, respect for people. Our people are...

  • Accounts Clerk

    1 month ago

    Victoria, Canada OneFeather Full time

    **Job Title: Accounts Clerk** **Department: Accounting** **Job Type**:Full Time** **Work Location: In office/Hybrid** **About OneFeather**: Transforming the Indigenous Communities of Canada Through Digital Solutions OneFeather is an indigenous technology company deeply committed to breaking down barriers faced by the Indigenous communities in Canada....

  • Accounts Payable Clerk

    4 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.. Reports to...

  • Administration / Accounting Clerk

    4 weeks ago

    Victoria, Canada Victoria Ford Alliance Full time

    _**Exciting Administrative Position**_ Victoria Ford Alliancerequires a detail-oriented _**Administration / Accounting Clerk **_to join our fast paced team. This is a full-time position located at our beautiful 4th floor main office in Victoria, BC and serves our multiple dealership locations providing general administration and accounting support. - A team...

  • Accounts Payable Administrator

    1 month ago

    Victoria, Canada Greater Victoria Harbour Authority Full time

    **ACCOUNTS PAYABLE ADMINISTRATOR** **Purpose of Position** The Accounts Payable Administrator is responsible for managing Greater Victoria Harbour Authority’s accounts payable, procurement and is back up for the receivable processing activities as well as contributing to the efficient operation of the Finance department. This position reports to the...

  • Accounting Clerk

    5 days ago

    Victoria, Canada Highbury Asset Management Full time

    Highbury Asset Management provides shared executive management, operations, finance, and administrative services to a portfolio of family owned retail and commercial operations on southern Vancouver Island and Salt Spring Island. In addition to Highbury, we employ 330+ team members across eight retail stores and offer a diverse range of opportunities for...

  • Accounts Payable Administrator

    1 week ago

    Victoria, Canada Berwick Retirement Communities Full time

    **Join Our Team** Since 1989 Berwick Retirement Communities has been offering quality retirement living. We now operate eight residences across BC: Victoria (2), Nanaimo, Kamloops, Comox, Campbell River, Qualicum Beach, and Parksville. We are proud to be Island Owned & Managed. **Berwick Retirement Communities **has an exciting opportunity for the position...

  • Accounting Clerk

    2 weeks ago

    Victoria, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Accounts Receivable

    3 weeks ago

    Victoria, Canada Carson Automotive Group Full time

    Victoria Ford Alliancerequires a detail-oriented  Accounts Payable/Accounts Receivable Administrator  to join our fast paced, administration team. This is a full-time position located at our beautiful 4th floor main office in Victoria, BC and serves our multiple dealership locations with AP and AR services. What we are looking for in a successful...

  • Accounts Payable Administrator

    1 month ago

    Victoria, Canada MGM MECHANICAL LTD. Full time

    We are looking for a dynamic person to join our team at MGM Mechanical. We have a very positive work culture and are looking to bring someone on who shares an enthusiasm for learning. **Responsibilities** - AP processing, filing, and holdback monitoring - Communicate with vendors to resolve invoice and statement discrepancies. - Plan accounts payable...

  • Accounts Payable Administrator

    1 month ago

    Victoria, Canada WCG International Full time

    Job Details Description Who we’re looking for Role: Accounts Payable Administrator Program: Finance Status: Permanent Full-Time Location: Victoria, BC preferred (hybrid)  Like WCG, you believe in the power of work to transform lives. As an Accounts Payable Administrator (AP Administrator) you are responsible for processing...

  • Accounts Payable Administrator

    1 week ago

    Victoria, Canada Wcgservices Full time

    Victoria Support Centre 5-915 Fort Street Victoria, BC V8V 3K3, CAN DescriptionWho we’re looking forRole: Accounts Payable AdministratorProgram: FinanceStatus: Permanent Full-TimeLocation: Victoria, BC preferred (hybrid) Like WCG, you believe in the power of work to transform lives. As an Accounts Payable Administrator (AP Administrator) you...

  • Accounting Clerk

    1 week ago

    Victoria, BC, B8P, Capital, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Accounting Clerk

    1 month ago

    Victoria, Canada Parker Johnston Industries Ltd. Full time

    Responsibilities Prepare journal entry Prepare bank reconciliations Invoice clients Assess fixed assets and depreciation Store, update and retrieve financial data Perform: Clerical duties, such as maintain filing and record systems General office duties Prepare Reports Qualifications Languages - English Education - College/CEGEP in accounting...

  • Accounting Clerk

    1 month ago

    Victoria, Canada Parker Johnston Industries Ltd. Full time

    Responsibilities Prepare journal entry Prepare bank reconciliations Invoice clients Assess fixed assets and depreciation Store, update and retrieve financial data Perform: Clerical duties, such as maintain filing and record systems General office duties Prepare Reports Qualifications Languages - English Education - College/CEGEP in accounting...

  • Accounting Clerk

    1 month ago

    Victoria, Canada Parker Johnston Industries Ltd. Full time

    Responsibilities Prepare journal entry Prepare bank reconciliations Invoice clients Assess fixed assets and depreciation Store, update and retrieve financial data Perform: Clerical duties, such as maintain filing and record systems General office duties Prepare Reports Qualifications Languages - English Education - College/CEGEP in accounting...

  • Contracts Clerk

    1 month ago

    Victoria, Canada Community Living BC Full time

    **_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again!_** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...