Accounts Payable Clerk, Finance

3 weeks ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

At Sinai Health, we care, create possibilities and offer hope. To support us on our journey Sinai Health is looking for an experienced client focused Accounts Payable (AP) Clerk who is diligent with excellent attention to detail and analytics.

**RESPONSIBILITIES**
- Process high volume of vendor invoices and payment requests for all hospital operations, capital projects and trust funds with effective attention to detail and high degree of data entry accuracy
- Validate invoices by checking payment authorization, corporate policies and compliance of documentation requirements
- Follow up and resolve outstanding invoices, credit notes and any items over 30 days old with Procurement Services, Logistics, end users and vendors
- Correspond with vendors to resolve problems and discrepancies in a timely manner
- Reconcile supplier general ledger accounts to statements on a monthly basis and provide aged creditor listings for audit purposes
- Obtain appropriate approvals based on signing authority policy and perform timely follow up with management and department staff on overdue invoices and approval requests
- Participate in month-end, quarter-end and year-end preparations and other special projects (e.g. audits).
- Match POs (2 & 3 way match), verify coding, receiving slips for proper coding and prices
- Accurately calculate, post, correct, and manage accounting figures and financial records
- Process and monitor monthly payment of procurement cards and work in conjunction with purchasing card administrator to ensure card users comply with the hospital’s purchasing card polices
- Perform excel upload for summary type invoice billings (Rogers, Grand & Toy etc.)
- Prepare information to facilitate preparation of accruals
- Prepare A/P support for wire transfers
- Participate in SAP user acceptance testing, system troubleshoot and creation and revision of users training documents
- Maintain accounts payable files in accordance with department standards
- Send cheques for mailing
- Coverage of other AP Clerk tasks as per operational requirements
- Other duties as required by business needs or as assigned
- Job Requirements- Successful completion of a bachelor’s degree in accounting from an accredited educational institution or other post-secondary education majoring in accounting
- 3 to 5 years of recent accounts payable or accounting experience
- Strong working knowledge of Generally Accepted Accounting Principles with the ability to perform moderate account reconciliations
- Solid understanding of accounts payable book keeping / journal entries
- Comprehensive understanding of procurement to payment process
- Demonstrated technical literacy with the ability to operate computer technology and adapt to new systems and procedures. Experience working with accounting software, SAP preferred
- Proficiency with Microsoft Office (Word, PowerPoint and Outlook) with intermediate knowledge of Excel (VLookup’s/Pivot)
- Well-developed organizational skills with the ability to work in a fast
- paced, high volume environment.
- Self-starter who sets priorities and drives deliverables to execution with mínimal supervision; able to anticipate and proactively respond to requirements
- Attention to detail with a high degree of accuracy, under tight processing deadlines.
- Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service
- Ability to make decisions, demonstrating analytical skills, exercise good judgement dealing with confidential information or stakeholder enquiries
- Various tests may be administered as part of the selection criteria

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