Accounts Payable Clerk
2 weeks ago
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the centre of everything we do, in the role of Accounts Payable Clerk.
St. Michaels Hospital Finance Department is currently seeking a highly organized individual to provide excellent accounts payable support to internal departments and external vendors.
**DUTIES & RESPONSIBILITIES**:
- Processing of invoices according to standard operating procedures, ensuring payments are supported according to established payment policies. Processing includes payment validation, invoice data entry, and accuracy audit.
- Identify and code payments in accordance with Canada Revenue Agency requirements for HST, taxable services, taxable benefits, etc.
- Investigate and resolve any discrepancies between invoice and purchase order with Vendor Administration, Receiving or User departments authorizing payments.
- Ensure all invoices are processed within standard turnaround times (e.g.3 days).
- Process payment discounts where available.
- Follow up and resolve outstanding invoices, credit notes and any items over 30 days old with Procurement Services, Logistics, end users and vendors.
- Record follow up and resolution on outstanding invoices on payment system and status on Outstanding Invoice Report.
- Reconcile vendor statements.
- Follow-up on queries from hospital staff, physicians, suppliers, and auditors pertaining to payments.
- Retrieve invoices as required.
- Maintain accounts payable files in accordance with department standards.
- Provide backup for other Accounts Payable Clerks and recurring payments.
**QUALIFICATIONS**:
- College diploma or university degree is required, preferably in business or accounting.
- Minimum 1 year of recent Accounts Payable experience is required.
- Experience using Microsoft Excel, including Vlookup and Pivot table is required
- Minimum score 70% on MS Excel Assignment is required
- Ability to operate state-of-the-art computer technology and an ability to adapt to new systems and procedures.
- Well-developed organizational skills with the ability to work in a fast
- paced, high volume environment.
- Ability to prioritize tasks appropriately.
- Attention to detail with a high degree of accuracy, under tight processing deadlines.
- Experience in a SmartStream and Lawson (Infor)/ health care financial systems would be an asset.
- Excellent customer service record with proven success working as a part of a team.
- Effective written and verbal communication skills.
- Experienced in communicating with all levels of management.
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,
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