Coordinator, Facilities

6 months ago

Vancouver, Canada Vancouver Community College Full time

**Pclass #**
- S9965**Who We Are**
- We acknowledge that Vancouver Community College (_VCC_) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
- At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.-
**Position Summary**
- This position is responsible for supporting the College’s Facilities Department in multiple areas such as services, operations, and projects with an emphasis on capital project administration and support.**Duties & Responsibilities**
- Liaises with the finance and procurement departments regarding procurement, GSA/GGA and financial tracking.
- Analyzes, tracks, and reports out on capital project expenditures.
- Provide operational administrative support as required.
- Conducts system reviews and/or audits for quality improvement purposes.
- Participates in the regular evaluation of the departmental processes.
- Participates on various committees and working groups related to Facilities issues.
- Prepares web requisitions and receives facility and project related invoices in Banner.
- Oversees and co-ordinates the maintenance of College capital project contracts.
- Assist with ensuring timely and efficient completion of renovation and/or maintenance projects.
- Communicates regularly to ensure project progress and addresses the needs of all stakeholders.
- Liaises with other departments to develop and implement project plans.
- Updates facility and project related documentation.
- Assists with all record drawings, specifications, service manuals and warranties, ensuring the documents are properly recorded, stored, and maintained.
- Participates in meetings, working groups and project committees as necessary.
- Assists with furniture related requests.
- Assists with office moves and swing space setups.
- Prepares/reports VCC’s Carbon Neutral Government Reporting for B.C’s Provincial Public Sector.
- Liaise with Climate Action Secretariat (CNG) and BC Hydro (Energy Management Program).
- Manages and Implements BC Hydro Energy Wise Network Program (Behavioural Campaign).
- Manages Facilities Management’s Special Projects (Spring Cleaning and Electronics Recycling).
- Ensures that the Ministry of Advanced Education, Skills and Training (AEST) - VFA Data Maintenance records are updated with the College’s current equipment and systems maintenance/replacement data.
- Performs other related duties as required.

**Qualifications**

**Education and Experience**
- Completion of a 2-year community college or university program, including coursework in computer systems, drafting, and communication and minimum 2 years Facilities, construction, or renovation project management experience.
- Experience in SketchUp, FAST, PUMA (Utility Monitoring), Adobe Acrobat, SmartTool (CNG), Terminal Four, and Student Information Systems (such as Banner).
- Experience in Energy Management administration and reporting or an equivalent combination of training and/or experience may be substituted for the required qualifications.

**Skills and Abilities**
- Proven interpersonal skills with the ability to work both independently and collaboratively as a member of a team referring issues to supervisor, as needed.
- Ability to establish and maintain effective working relationships with students, staff and faculty.
- Ability to exercise good judgment, flexibility and initiative when performing tasks.
- Effective organizational and time management skills with the ability to prioritize and manage a considerable workload.
- Ability to communicate clearly and effectively both orally and written.
- Demonstrated ability to follow modern office procedures and methods including telephone and electronic communication, electronic filing and other organizational systems.
- Advanced level ability in MS Word and Excel including use of filters, multi-level sorting and macros.
- High level of initiative and the ability to identify priorities and refer matters to higher authorities as necessary.
- Ability to learn and adapt to emerging relevant software.
- Attention to detail and support-oriented approach.
- Demonstrated ability to maintain the utmost confidentiality in dealing with business/contract information.
- Knowledge of the policies, rules and regulations governing the operational aspects of the College.
- Demonstrated knowledge and

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