Facility Coordinator

7 days ago

North Vancouver, Canada Seaspan ULC Full time

The facilities Coordinator has the primary accountability for the maintenance of the Seaspan facilities, which includes general office maintenance, building systems maintenance and repairs, minor repairs, painting, electrical, landscaping, space planning, renovations and office moves.

**Note**:Due to business needs, this position is required to be fully on-site based at 50 Pemberton Avenue, North Vancouver, B.C.**

**What you'll do**

**Facility Maintenance**
- Troubleshoots all facilities related concerns such as air conditioning, heat, lighting and plumbing problems. Performs regular facility maintenance work such as landscaping, carpet/wall touch up. Conducts daily office troubleshooting such as workstation problems/requests and assisting the IT department with phone and computer cabling requests. This includes both hands-on troubleshooting as well as directing, training and overseeing work done by direct reports.
- Performs minor repairs and handyman work (e.g. painting, electrical, plumbing, etc.) as required. For major repairs and maintenance work, sources, evaluates and selects appropriate sub-contractors to perform the work. Also responsible for supervising and approving work completed by sub-contractors to ensure quality.
- Budget input to the Facility Manager covering maintenance requirements for all responsible facilities.

**Space Planning/Office Renovations**
- Project management for new space constructions and/or renovations. This involves meeting with the project leaders and the responsible Executives, identifying needs and the required functionalities/features, preparing design layout/drawings, sourcing, evaluating and selecting appropriate contractors, equipment and furniture, as well as putting together project proposals that include the construction specifications, costing and completion timelines for approval.
- Once approval is received, proceeds with the implementation of the construction/ renovation. Mobilizes internal resources where possible to complete work. When contractors are involved, coordinates the timing/schedule of different trades to ensure smooth completion of project.
- For internal office moves, this role will work with the responsible key contact to ensure a clear understanding of the move objectives, fine-tune the move plan, discuss implementation tactics (timing, logistics, resources/equipment required, etc.). This role is in charge of the implementation of the move, which includes coordination with the affected parties, determining the best timing for the moving to limit down time, purchasing/arranging of all required logistics (e.g. furniture, workstations, materials, etc.)

**Other**
- Assists in maintaining corporate vehicles (servicing appointments).
- Works in collaboration with the Executive Assistants to plan and organize company and staff events (e.g. family picnic, commissioning’s, retirements, charity events, etc.). This involves assisting in the planning of the event, ordering all required equipment, food and entertainment, setting up for the event, as well as cleaning up. Set up rooms for meetings throughout the Pemberton site.
- Point person/liaison for all facility rental inquiries from the film industry. This includes liaising with the respective Department VPs, negotiating deals, coordinating and scheduling the use of the facility, addressing and resolving any related issues and concerns, etc.
- Manages a small team of Facility Assistants and a varying number of sub-contractors. This involves managing staff productivity, training/mentoring staff, approving timesheets, expenses and invoices as well as signing off sub-contractors’ work.
- Ability to assign and monitor work through an automated work order system.
- Manages Janitorial contract for majority of the sites. Requesting special cleanings and dealing with deficiencies regarding cleaning
- Available for afterhours emergency call outs as required.

**What you'll bring**
- Completion of Grade 12 education.
- 4-5 Years of Experience in Facilities/Project Management field.
- Formal education in managing facilities is an asset (ie BOMA).
- Government level of security clearance required.
- General tradesman knowledge and skills. Knowledge of Seaspan facilities is an advantage.
- Strong customer service orientation and troubleshooting skills
- Must be a creative problem solver.
- Supervisory skills required.
- Effective communication and people skills.
- Flexible, trustworthy and reliable. Strong abilities to prioritize and multi-task. Computer skills in Word, Excel, and Building Management Systems for HVAC etc.

**Why you’ll love working here**
- This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come.
- We also provide a best-in-class health and wellness benefits package for this position, including such things as full health care (e.g. unlimited physiotherapy), dental,

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