Administrative Assistant

6 months ago


Edmonton, Canada Delco Security Full time

Delco Security is currently recruiting for the position of **Administrative Assistant** to support its growing team. This role will provide general administrative and clerical support to the Delco Security group.

**Delco Perks & Benefits**
- **Retirement Support**: We provide every full-time employee with RRSP matching for their long-term plans.
- **Health & Wellness**: Staying healthy is important; we provide health, dental, life, and disability insurance, along with our employee assistance program.
- **Development Opportunities**: We value our employee career development by offering professional support, a training reimbursement program, Lunch n' Learns, etc.
- **Social**: We enjoy getting together at various company events.
- **Culture**:Join our innovative, collaborative, and energetic environment.
- **Flexibility**: We try to accommodate real-life as much as possible and know that work is just a part of our daily lives.

**Responsibilities**
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Develop and maintain a filing system.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Manage printing and binding of corporate, project and design manuals.
- Assist in the preparation of regularly scheduled reports.
- Assist with master price database and new quotes.
- Manage project lists, datasheets, and photos.
- Generate and manage project proposal documentation.
- Organize engineer shop drawing and PM documentation.
- Assist with shipping and receiving.
- Coordinate internal and virtual events including booking of meeting space or venues, arranging technology necessities, catering and other arrangements as required.
- Handle sensitive information in a confidential manner.
- Other administrative duties as required.

**Requirements**:

- 1 year of experience working in an engineering environment considered, including knowledge of document control and use of databases.
- Customer service oriented, encompassing a positive and professional attitude.
- Knowledge of office management systems and procedures.
- Flexibility to adapt to fluctuating work pressures and able to multi-task while meeting tight deadlines.
- Valid driver’s license.
- Strong attention to detail.
- Excellent interpersonal skills.
- Exceptional written and verbal communication skills.
- Proficient in Microsoft Office, including the use of Word, Excel, Power Point, and Outlook.

**Desired**
- Post-secondary education such as a degree or diploma in Commerce, General Business, Business Administration, Management, or equivalent.

**About Us**

Delco Security, a division of Delco Automation Inc., is a premiere integrator of security, life-safety, and information systems. As a Canadian company, we are proud to service customers from offices across Canada, focusing on medium to large-scale projects. We take an extremely flexible approach with our ability to build on existing solutions and custom design new solutions to fit our customers’ needs. Our main goal is to deliver a straightforward system integration experience while making our client’ needs a harmonized reality.

**Job Types**: Part-time, Permanent

Pay: From $19.00 per hour

Expected hours: 25 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have at least 1 year of experience working in an engineering environment?

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person



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