Administrator, People

6 months ago

Burnaby, Canada United Way British Columbia Full time

**JOB PURPOSE**

This position acts as a resource across the organization, supporting recruitment, onboarding, employee experience and various projects. The position works closely with all the departments in the organization and the P&C team.

**DUTIES & RESPONSIBILITIES**

**1. Key Responsibilities: Recruitment and On/Offboarding**
- Works with hiring managers supporting full cycle recruitment including facilitating the hiring requisition meetings and collaborating with Job evaluation committee members from P&C.
- Collaborates with Marketing and Communications for job postings.
- Assist hiring managers with scheduling of interviews and reference checks.
- Onboards and supports new employees joining the organization.
- Ensure the departure procedures are followed for employees leaving the organization.

**2. Key Responsibilities: Employee Experience**
- Create and distribute offer letters and all relevant documents.
- Responds to questions and concerns from managers and staff.
- Assists with benefits administration and inquiries.
- Support administration work within the P&C team

**3. Key Responsibilities: Policy, Process and Projects**
- Assists in development and maintenance of job descriptions
- Responsible for data entry and maintenance of HRIS system (ADP Workforce_
- Collaborates with payroll to ensure accuracy in information.

**4. Key Responsibilities: Administration and Reporting**
- Works closely with payroll to ensure full and complete records for employees and responding to questions
- Prepares reports and provides management information leveraging systems (e.g., ADP Workforce Now)
- Assists with data entry of invoices into payables system

**General**
- Participates in project work with Finance, People & Culture, and other cross-functional teams
- May participate in community engagement or fundraising activities
- Performs other duties related to the qualifications and requirements of the job

**QUALIFICATIONS & REQUIREMENTS**

**Education**:

- Two years’ diploma or certificate in recruitment or HR

**Experience**:

- Three years’ experience in recruitment/HR
- Experience with HRIS/human capital systems - ADP Workforce Now preferred.

**Skills**:

- Proficiency in use of an applicant tracking system and effective recruitment practices
- Accurate data entry skills, attention to detail and able to handle processing high volumes
- Sound organizational skills. Proven ability to manage multiple activities and meet deadlines
- Ability to exercise a high level of tact and discretion in both internal and external
- Good communication skills.
- Good interpersonal skills, demonstrates a customer/employee focus.

**WORKING CONDITIONS**
- While the majority of this work may be performed at any location, Burnaby is the preferred location.

**CHARACTERISTICS**

For success at UWBC and in this role, certain demonstrable characteristics will be required:

- A commitment to building healthy, caring, and inclusive communities, internally and externally.
- Embodying the organization’s core values to be collaborative, compassionate, strategic, responsive, accountable, and inspiring.
- Ability to navigate ambiguity and comfortably operate in it
- Drive to succeed as an individual and as a team member

**At UWBC, we**
**don’t**
**just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, programs, donors, and the communities we live and work in. At UWBC, we encourage all applicants regardless of age, sex, gender identity, colour, religion, sexual orientation, or any other basis to apply.**

**Don’t**

**The Head office of United Way British Columbia is located in Burnaby and it is a two story building with parking, elevator and gender neutral washroom access. UWBC has a remote and hybrid working model for staff which is position dependent.**

This is a bargaining unit role with CUPE 1760. This position is a pay grade 29 which is $58, 815.78annually if you are located in the Lower Mainland & Fraser Valley Region and its $53,166.70 if located in any other BC regions outside of Lower Mainland & Fraser Valley Region.
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