Legal Administrative Assistant

4 weeks ago

Ottawa, Canada The Canadian Nurses Protective Society Full time

**Legal Administrative Assistant**

Permanent, regular full-time position

**ABOUT US**

The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 140,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.

**SCOPE OF POSITION**

As a **Legal Administrative Assistant** with the **Canadian Nurses Protective Society (CNPS)**, you will have the opportunity to leverage your legal experience and training. Working to deliver products and services designed for nurses is personally and professionally rewarding. With CNPS, you will enjoy a dynamic work environment and a rewarding career.

**KEY RESPONSIBILITIES**:
Legal Administrative Support
- Opening & closing legal files, drafting confidential letters, memos to file, records of calls, reports, speeches and other documents from electronic, handwritten and dictaphone copy.
- Organizing and filing paper and electronic information.
- Entering information into the database and verifying input.
- Handling, coding, and routing invoices and related correspondence.
- Assist lawyers with research, case status reports and travel arrangements as required.

General Administrative Support
- Perform other administrative & general office duties as required.

**REQUIREMENTS**:

- Completion of post-secondary Law program.
- 3 to 5 years’ experience in legal administrative support.
- Highly proficient in MS Word, Excel and Outlook (advanced).
- Proficient in data entry.

**ASSETS**:

- Experience using customer management systems (CRM) such as Salesforce.
- Experience using SharePoint.
- Fluency in both English and French, written and oral.
- Experience working with health professionals.
- Knowledge of medical terminology.

**KEY COMPETENCIES**:

- Exceptional customer service, writing and interpersonal skills.
- Highly organized, detail-oriented and the ability to meet tight deadlines.
- Comfortable working in a dynamic and collaborative team environment.
- Able to multi-task and set priorities day-to-day.
- Professional, discreet and self-motivated.

**WHY CHOOSE THE CNPS?**
- Competitive total compensation package, including salary, comprehensive health & wellness benefits, and defined benefit pension plan.
- Rewarding work in a dynamic, hard-working, positive team environment.
- Vacation allowance and sick leave.
- Peer mentoring and leadership opportunities.
- Social committee events.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1Z 8P9: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Legal drafting: 2 years (required)
- Administrative support: 3 years (required)

**Language**:

- French (preferred)

Licence/Certification:

- Legal diploma/degree (required)

Work Location: In person

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