Legal Administrative Assistant

6 months ago

Ottawa, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

**PROFILE**

**RESPONSIBILITIES**
- Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate;
- Accurately preparing legal documents and correspondence with mínimal direction;
- Transcribing and typing legal documents and correspondence;
- Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels;
- Working proactively in the day to day support of the professional's practice;
- Using initiative and good judgment to relieve the professional of administrative detail;
- Managing the professional’s calendar including travel arrangements;
- Preparing and organizing meeting and briefing materials for the professional and file management;
- Supporting the practice group in monitoring billing matters and undertaking of administrative tasks;
- Assists lawyer with schedules and deadlines during litigation process.

**QUALIFICATIONS**
- Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of 2 years’ legal administrative assistant experience;
- A minimum of 1 year experience working in a litigation practice;
- Aptitude to take care of clients’ needs in a professional and courteous manner;
- Excellent ability to work efficiently and effectively under pressure to meet deadlines while remaining focused with attention to detail and accuracy;
- A thorough knowledge of civil procedure is an asset;
- Strong knowledge of litigation, court rules and filing procedures;
- Ability to use discretion when dealing with confidential information;
- Excellent problem solving and decision-making skills;
- Advanced organizational skills;
- Capacity to work independently, as well as in a team environment;
- Strong written, oral and verbal communication skills;
- Excellent grammar and proofreading skills;
- Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel);
- Ability to multi task within a fast paced environment.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

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