Legal Assistant

5 months ago

Ottawa, Canada SPITERI & URSULAK LLP Full time

Spiteri & Ursulak LLP is an established full-service law firm located in downtown Ottawa, steps from the Ottawa Court House. With many years of experience and success, our lawyers have developed strong reputations as leaders within the legal community. In addition to our lawyers, we have a dedicated team of support staff that range from licensed paralegals to law clerks.

**Responsibilities**:

- Assist with preparing legal documents such as briefs, pleadings, appeals, contracts, and agreements.
- Coordinate client meetings, court appearances, and conference calls, ensuring all necessary arrangements are made.
- Maintain electronic and physical filing systems, ensuring accuracy and accessibility of documents.
- Prepare and file legal documents with courts and administrative agencies.
- Assist in scheduling and coordinating hearings, and trials.
- Handle incoming inquiries from clients, lawyers, and other parties with professionalism and discretion.
- Assist with billing and timekeeping activities, including preparing invoices and tracking billable hours.
- Provide general administrative support such as answering phones, managing calendars, and organizing office supplies.

Qualifications:

- Diploma or certificate in Legal Administration or related field.
- 1 to 2 years of experience working as a legal assistant or in a similar administrative role within a law firm.
- Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) and legal software (e.g. Clio)
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Excellent written and verbal communication skills, including proper grammar and spelling.
- Attention to detail and accuracy in document preparation and data entry.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of legal terminology, procedures, and document formats.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
- Professional demeanor with a positive attitude and a willingness to collaborate with team members.

**Benefits**:

- Competitive salary commensurate with experience
- Comprehensive health and dental benefits package
- Friendly and supportive work environment

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: In person

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