Executive Assistant
6 months ago
**Enter the Game**
Activate is a tech company known for creating Canada’s first full-scale interactive gaming facility. We are experiencing significant expansion, and are looking to expand our finance team with the addition of an Executive Assistant. The Executive Assistant will be responsible for providing excellent support to the founders and executive leaders at Activate. This includes managing complex schedules, coordinating special projects, and supporting various areas of the business on assignment.
**The Duties and Responsibilities**:
- Serve as the primary point of contact for all external inquiries for the Founder and Co-Founder, handling highly confidential information with professionalism and discretion
- Provide administrative support to the wider Executive Leadership Team (ELT) as required, demonstrating flexibility, efficiency, and the utmost confidentiality
- Coordinate and manage calendars across multiple time zones to ensure optimal scheduling and time management
- Streamline ELT meetings by organizing agendas, preparing materials, and taking minutes
- Take the lead in driving special projects assigned by the ELT to ensure successful implementation
- Arrange travel (flights, hotels, rental cars) for office and traveling teams
- Liaise with different departments to ensure incoming calls and requests are supported by the right team
- Ensure a seamless experience for critical meetings by taking care of logistics such as preparing meeting spaces, and arranging for catering as required
- Manage the calendar for meeting rooms if requested
- Maintain a thorough understanding of lease documents and relevant clauses to be able to identify and flag any potential concerns
- Liaise closely with legal team to ensure successful execution of LOIs
**The Qualifications**:
- Certificate in Legal Assisting preferred
- 3+ years of experience in a similar role
- Excellent oral and written communication
- Advanced proficiency in Microsoft Office or G Suite
- An ability to handle confidential and high-stakes responsibilities
- Quick learner, creative, organized, self-motivated and detail-oriented
**The Perks**:
- Competitive Salary
- Benefits package
- Paid time off
- Casual dress
- Employee discount
- On-site parking
**About Activate**:
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