Administrative Coordinator

7 months ago

Rockland, Canada The Johnathan Group Full time

**Job Description: Administrative Coordinator**

**Position Overview**: The Administrative Coordinator will play a crucial role in supporting our General Managers by organizing and managing outstanding administrative tasks, facilitating communication between the head office and the General Managers of multiple retirement homes, and ensuring compliance with policy-specific requirements. This position demands strong problem-solving skills, effective communication, and a proactive approach to administrative support.

**Key Responsibilities**:
**Including, but not limited to**:
1. **Administrative Support**:

- Develop and implement plans to address outstanding items and set deadlines for completion.
- Assist General Managers with administrative tasks, ensuring all activities are completed accurately and efficiently.
- Oversee the preparation of miscellaneous administrative documents.

2. **Communication Facilitation**:

- Serve as the primary point of contact between the head office and General Managers for administrative topics.
- Communicate outstanding tasks to General Managers, discuss solutions, and assist with completion if necessary.
- Monitor progress on outstanding items and provide regular updates during meetings with the head office.

3. **Policy Compliance**:

- Ensure compliance with governmental and company policies.
- Manage and maintain accurate records.
- Ensure the correct completion of necessary forms and notices.

4. **Occupancy Management**:

- Focus on achieving and maintaining an occupancy rate of 95%+ in each home.
- Develop strategies to enhance occupancy rates and implement necessary actions to achieve targets.

5. **Compensation**:

- Full-time position with a salary of $40,000.00.
- Company vehicle provided for travel between sites. Details will be discussed during the interview process.
- Potential for a bonus if occupancy goals are achieved.

**Qualifications**:

- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proactive problem-solving skills with attention to detail.
- Experience in administrative roles, preferably within the healthcare or residential sectors.
- Knowledge of policy compliance requirements (i.e., Retirement Homes Regulatory Authority, Public Health, etc. regulations).
- Ability to work independently and as part of a team.

**Work Environment**:

- Mobile with regular visits to homes to assist General Managers and oversee the completion of tasks.
- Collaborative and dynamic work environment focused on achieving high standards of administrative support and policy compliance.

**Benefits**:

- Company car provided for work-related travel.
- Full-time schedule with in-person work location.
- Potential for a bonus if occupancy goals are achieved.

Pay: $40,000.00 per year

**Benefits**:

- Company car

Schedule:

- 8 hour shift
- Monday to Friday
- On call
- Weekends as needed

Ability to commute/relocate:

- Rockland, ON K4K 1K5: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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