Office Administrator

6 months ago

Beamsville, Canada Maple Manufacturing - a division of Niagara Piston Inc. Full time

**Requirements**
- College/post secondary education.
- 3-5 years purchasing experience.
- Payroll experience preferred.
- Knowledge of MPS/MRP.
- Advanced ability to effectively problem-solve, communicate (orally and in writing), lead business discussions and train others.
- Team player within multi-disciplined team.
- Strong organizational skill set.
- Experience in cross functional team.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Experience in managing third-party service providers.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Able to meet deadlines.
- Excellent analytical and problem solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
- Experience in bookkeeping (basic) and record keeping.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Effective attention to detail and a high degree of data entry accuracy.
- Able to write simple correspondence, including memos, letters, etc.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Able to perform moderate to complex account reconciliations.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- First Aid skills and/or certificates are considered assets.

**Job Duties**
- Supply PO# and raise PO in Navision, follow up approval, receive packing slips (approved by relevant Manager) and receive in Navision once PO approved by relevant Manager - all ordering of maintenance and plant consumables approved by Managers.
- Assist in generating work orders for planned and unplanned maintenance on equipment.
- Monitor expenditure against budgets on a weekly or more frequent basis when required and notify Plant Manager if the budget is within 5% of being fully expended.
- Oils, chemicals, tooling consumables - weekly in plant reviews on inventory and order when minimum is reached, or when prompted by a relevant Manager.
- Order and track safety inventory on a regular basis and order when minimums are reached. Review different types of PPE in order to improve safety and control costs.
- Month end expenditure reports (FA & SP & Expenses) - review all over expenditure, investigate, explain and where possible introduce CA’s. Run jet reports as required.
- Maintaining and updating all training files and training matrix with all records and notifying Plant Manager when certifications are about to expire.
- Maintaining all charts, weekly and monthly, and posting in plant and in Plant Manager’s office.
- Scheduling workplace inspections monthly, with involvement of all the Managers on a roster basis and participating personally every 2nd month.
- Attaining JHSC Certification 2 Level and being responsible as an employer representative - ERT, drills, SOP sign offs, machine updates (update LOTO procedure with Maintenance Supervisor), condition reports, work refusals, etc.
- Calling, chairing, recording and posting all bi-monthly JHSC meetings.
- Create sales variance reports weekly.
- Assist with month end closing.
- Cross trained on payroll, production and shipping duties.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Special projects as assigned.

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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