Executive Assistant

3 months ago

Vancouver, Canada Community Living BC Full time

**We are proud to be selected as **one of B.C.'s Top Employers once again**

**If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia CLBC is a Crown corporation responsible for arranging support and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

**The Role**:
As the Executive Assistant to the Vice President of Information Technology and Project Services at CLBC, you will provide a full range of administrative and confidential support to the Vice President and their respective team members.

Responsibilities include:

- Managing and executing the calendar of the Vice President (VP) including prioritizing meetings, adjusting and rescheduling meetings in real-time, making travel arrangements, and ensuring that the VP has appropriately scheduled desk time to complete their tasks and be prepared for their meetings
- Responding quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of the VP
- Coordinating the preparation and execution of confidential correspondence, letters, briefing notes, and PowerPoint presentations and ensuring timely responses to a large volume of highly sensitive inquiries and issues, maintaining confidential filing and tracking systems, screening mail, visitors and telephone calls
- Participating in confidential meetings chaired by the VP or their designate by supporting in the preparation of agendas, distribution of meeting materials and recording and distributing minutes
- Ensuring Freedom of Information and Privacy Legislation compliance in processing requests for information and retrieving documents and/or data
- Exercising receiving authority for the VP's office administration budgets, personnel expenditures, expense reimbursement, and time and leave for the VP
- Assists with office coverage during unplanned absences, vacations, and peak workload periods

**Qualifications**:

- Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
- 3-5 years of experience working in an executive office environment supporting senior executives daily
- Comprehensive knowledge and ability to expertly utilize the Microsoft suite of software including MS Word, MS Teams, MS Excel, and MS PowerPoint as well as VISIO, SharePoint, and Adobe Acrobat
- Ability to type a minimum of 50 wpm

**Hybrid**: Possibility of up to one day per week working remotely within BC after a 6-month probationary period and based on operational needs

**Benefits **You will receive a comprehensive benefits package, including an employer-paid extended health and dental plan, a BC Public Service Pension plan with employer contributions, generous vacation, and more Learn about what we offer

**Additional Info**:
Term/Status: Regular, Full-time
Classification/Salary: Excluded Band 1 - Position starts at $62,177 to $ 73,171 annually

**_ The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination._**

**Closing date**:

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