Administrative Assistant

6 months ago

Oshawa, Canada FirstLight Power Full time

About Us

FirstLight is a leading clean power producer, developer and energy storage company with operating and development assets in New England (ISO NE), Pennsylvania and New Jersey (PJM), New York (NYISO), and Ontario (IESO), with expansion to other regions actively underway. Our mission and vision is to accelerate the de-carbonization of the electric grid by developing, owning, operating, and integrating large-scale renewable energy and storage assets to meet the world's growing clean energy needs and deliver an electric system that is clean, reliable, affordable, and equitable.

We operate dozens of facilities across North America and proudly serve our host communities and beyond through our clean energy assets, the recreation spaces we steward, the jobs we produce, and the economic benefit we deliver through our operations and charitable actions.

Our operating assets comprise a diverse portfolio of over 1.6 GW of pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), battery storage, conventional hydroelectric generation, and solar generation.

Our development pipeline includes over 2,000 MW of solar, battery and offshore wind projects in various stages of development, and we are developing a portfolio of hybrid hydro, solar and battery projects that combine operational and development assets. We have approximately 180 employees based in Massachusetts, Connecticut, Ontario and Pennsylvania, and our corporate headquarters are located in Burlington, MA.

We are a team of caring, passionate professionals who are driven to deliver positive climate impact and to have fun while doing it We value diversity, equity and inclusion and encourage people with diverse perspectives, skills and experiences to apply.

**Position Detail**:
We are looking for a PART-TIME Administrative Assistant, 20 hours per week. This position is hybrid and will require up to 2 days per week in our Oshawa office with the remainder as remote.

The Administrative Assistant reports to the VP & GM Canadian Operations and is responsible for providing administrative support to the operations team, area managers, regulatory & stakeholder relations and technical employees. Ensures organizational effectiveness and takes initiative to guarantee the most efficient processes and workflows to support a highly functioning team. Approaches work with creativity, diligence and a positive problem-solving mindset.

**Key Responsibilities Include, But Are Not Limited To**:

- Manage and respond to the operational needs of the Ontario plant group, ensuring that the plant administrative office operates efficiently and follows standard office practices;
- Support the team with administrative duties such as gathering data, providing documentation, generating and analyzing reports;
- Direct employees and visitors via telephone and in person;
- Acquire and maintain working knowledge of site procedures, office administrative practices, and facility technical terminology;
- Ensures integrity of files and databases, responsible for maintaining the operation's group administrative and technical filing systems;
- Coordinate with the Corporate Executive Assistant on events and company meetings for the Oshawa office and Ontario facilities;
- Coordinate service requirements for the Oshawa office facility;
- Carries out other duties and responsibilities as assigned;
- Complies with all FirstLight policies and procedures.

**Job Qualifications / Skills**:

- Diploma in office management, accounting or similar is preferred; high school diploma or equivalent required;
- 5+ years' experience in an office management role preferred;
- Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint, etc);
- Bi-lingual: French/English required
- Natural leader who easily takes initiative and enjoys managing tasks and projects to meet or exceed deadlines;
- Strong sense of integrity and ability to work independently;
- Must be highly organized and approach their work with creativity, diligence and a positive problem-solving mindset;
- Strong multi-tasker with an excellent attention to detail;
- Experience with Maximo and/or other document management software is preferred;
- Superior written and verbal communication skills.

Why Work for FirstLight?

We consider our employees to be our most valuable resource and we strive to provide a challenging, collegial, and rewarding workplace. FirstLight embraces a company-wide commitment to recruit, develop, and retain a dedicated, diverse, and engaged workforce that is motivated to be ever better both professionally and personally.

Joining the FirstLight Team is an opportunity to experience a unique and exciting culture.

FirstLight provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, age, sexual orientation, national origin, ancestry, disability, genetics, veteran status or any other characteristic protected by state

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