Administrative Assistant

1 week ago

Oshawa, Canada Faith Place Full time

**Faith Place Administrative Assistant**

**About Faith Place**:
Faith Place is a welcoming non-profit senior citizens’ apartment building located near Oshawa city centre. We provide residents of all denominations the comforts of independent living with the added assurance of extra support services, fostering an active, fulfilling, and worry-free environment.

**Mission Statement**:
Faith Place operates to accommodate and support senior citizens and physically challenged residents of the community, regardless of race, creed, colour, or religion. We provide affordable housing and ancillary services that promote independent and productive living within a secure and caring framework.

**Position Summary**:
The **Administrative Assistant** is a key team member who ensures the smooth operation of Faith Place and Faith Lutheran Church by managing administrative tasks, maintaining records, supporting residents, and fostering positive relationships. This role blends traditional administrative responsibilities with broader operational duties, requiring excellent communication, organization, and problem-solving skills.

**Key Responsibilities**:
**Administrative Support**:

- Sort and deliver mail, scan documents, and manage written communications (electronic and paper-based) to ensure accurate and secure transmission.
- Support the Administrator by arranging appointments and meetings, preparing correspondence and reports, and recording meeting minutes.
- Order and maintain office supplies.

**Database and Record Management**:

- Design and maintain databases to streamline data organization.
- Input and maintain records in a timely and accurate manner.
- Update internal forms to improve usability and consistency.

**Customer Service and Resident Relations**:

- Act as a point of contact for tenants, addressing concerns with effective problem-solving and conflict resolution skills.
- Foster positive tenant relations by providing a listening ear and proactive support.

**Internal Media and Communication**:

- Create and manage internal communications, including newsletters, agendas, and bulletins.
- Develop monthly and weekly publications, such as Faith Lutheran Church’s weekly bulletins, to keep the community informed.

**Financial and Operational Support**:

- Handle financial management tasks, including deposits, lease management, and monthly rent payments.
- Serve as the initial contact regarding arrears and work collaboratively with residents to resolve issues.
- Source new suppliers for office supplies to enhance cost-efficiency.

**Other Duties**:

- Undertake additional responsibilities as assigned to by management - Administrator and Building Manager to support the smooth functioning of Faith Place.

**Qualifications**:

- A minimum of a two-year diploma in Office Administration or a related field.
- At least three (3) years of experience in an office environment, with a focus on administrative or operational support.
- Strong customer service skills and the ability to communicate effectively across multiple channels (verbal, written, electronic).
- Proven ability to prepare detailed and useful meeting notes.
- Strong organisational, analytical, and time management skills, with the ability to set priorities and meet deadlines.
- Ability to work both independently and collaboratively as part of a team.
- Well-developed problem-solving and decision-making skills.
- Experience with financial management tasks and vendor negotiations is an asset.

**Compensation**
- Wage to be based on experience
- Benefit Package
- Full-Time position

**Why Join Us?**
Faith Place offers an opportunity to make a meaningful difference in the lives of seniors by supporting their independence and quality of life. As part of our team, you’ll work in a collaborative environment that values compassion, community, and excellence.

**To apply**

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

Pay: $17.25-$25.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 2024-11-29
Expected start date: 2024-12-09

  • Administrative Assistant

    1 day ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code**:req1415 **Faculty/Department**: Office of the Provost **Number of Positions**:1 **Appointment Type**: Full-Time Continuing, **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the Salary Grid. **Posting...

  • Administrative Assistant

    1 day ago

    Oshawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Oshawa, ON** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office. The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a...

  • Administrative Assistant

    3 weeks ago

    oshawa, Canada JOBMATCH Recruitment Company Full time

    Administrative Assistant Job Details Position: Administrative Assistant (Online) Job Type: Part-Time/Full-Time Job Benefits Flexible working hours Salary: $130–$280 per day One-on-one online coaching provided Requirements Basic English is required Candidates must be 20 years old or above Flexible working schedule (2–4 hours per day) No...

  • Administrative Assistant

    1 week ago

    Oshawa, Canada Marek Hospitality Full time

    Here we GROW AGAIN!!! Calling out to all experienced Administrative Assistants out there who are looking to progress their career in the Food industry. Look no further! Marek Hospitality is a Canadian owned food service provider that focuses on making culinary creations from scratch using fresh local ingredients. We are passionate about the whole foods and...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada JOBMATCH Recruitment Company Full time

    Administrative Assistant Job Details Position: Administrative Assistant (Online) Job Type: Part-Time/Full-Time Job Benefits Flexible working hours Salary: $130–$280 per day One-on-one online coaching provided Requirements Basic English is required Candidates must be 20 years old or above Flexible working schedule (2–4 hours per day) No education limit No...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Ontario, Canada JOBMATCH Recruitment Company Full time

    Administrative AssistantJob DetailsPosition: Administrative Assistant (Online)Job Type: Part-Time/Full-TimeJob BenefitsFlexible working hoursSalary: $130–$280 per dayOne-on-one online coaching providedRequirementsBasic English is requiredCandidates must be 20 years old or aboveFlexible working schedule (2–4 hours per day)No education limitNo agency or...

  • Administrative Assistant

    6 days ago

    Oshawa, Canada Getwrapped Full time

    **About Getwrapped** Be part of our small company doing big things! Our passion is evident in all interactions with our clients and is fueled by the thrill of delivering a gold-standard experience every time. We provide a wide range of large format prints. We service local, national, and international clients and specialize in: - vehicle wraps - building...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH ADMINISTRATIVE ASSISTANT II (Non-Union) CORPRORATE STRATEGY FULL-TIME 8 HOUR DAY SHIFTS **Salary**: $28.12 - $38.24 Lakeridge Health Oshawa DUTIES AND RESPONSIBILITIES: QUALIFICATIONS: - Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; - Minimum 3 years' experience in an...

  • Administrative Assistant

    3 weeks ago

    oshawa, Canada JOBMATCH Recruitment Company Full time

    Administrative AssistantJob DetailsPosition: Administrative Assistant (Online)Job Type: Part-Time/Full-TimeJob BenefitsFlexible working hoursSalary: $130–$280 per dayOne-on-one online coaching providedRequirementsBasic English is requiredCandidates must be 20 years old or aboveFlexible working schedule (2–4 hours per day)No education limitNo agency or...

  • Administrative Assistant

    4 weeks ago

    oshawa, Canada JOBMATCH Recruitment Company Full time

    Administrative AssistantJob DetailsPosition: Administrative Assistant (Online)Job Type: Part-Time/Full-TimeJob BenefitsFlexible working hoursSalary: $130–$280 per dayOne-on-one online coaching providedRequirementsBasic English is requiredCandidates must be 20 years old or aboveFlexible working schedule (2–4 hours per day)No education limitNo agency or...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada JOBMATCH Recruitment Company Full time

    Administrative Assistant Job Details Position: Administrative Assistant (Online) Job Type: Part-Time/Full-Time Job Benefits Flexible working hours Salary: $130–$280 per day One-on-one online coaching provided Requirements Basic English is required Candidates must be 20 years old or above Flexible working schedule (2–4 hours per day) No education limit No...

  • Administrative Assistant

    4 weeks ago

    oshawa, Canada JOBMATCH Recruitment Company Full time

    Administrative AssistantJob DetailsPosition: Administrative Assistant (Online)Job Type: Part-Time/Full-TimeJob BenefitsFlexible working hoursSalary: $130–$280 per dayOne-on-one online coaching providedRequirementsBasic English is requiredCandidates must be 20 years old or aboveFlexible working schedule (2–4 hours per day)No education limitNo agency or...

  • Administrative Assistant

    9 hours ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    1 day ago

    Oshawa, Canada Stoneridge Property Management Full time

    **Start Date**:ASAP** **Area of Work: Durham Region (Whitby, Oshawa, Bowmanville) and surrounding areas (Own vehicle and license, NOT OPTIONAL). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions.** The Administrative Assistant will be responsible for providing ongoing support to the Property Management team while...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Aved Full time

    **AVED - TRUSTED SOURCE OF COMPOUNDED PREPARATIONS** **Current Opportunity** We are looking for a positive, enthusiastic and detail-oriented individual to fill our Administrative Assistant position. This is a permanent, full-time position working 37.5 hours per week. The shift is Monday to Friday, 9:00 p.m. to 5:00 p.m. **RESPONSIBILITIES**: - Answering...

  • Executive Administrative Assistant

    4 weeks ago

    Oshawa, Canada Durham Catholic District School Board Full time

    The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region. **POSITION**: Executive Administrative Assistant - Full-time -...

  • Administrative Assistant

    2 days ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    5 days ago

    Oshawa, Canada Ben Construction Full time

    ## Job Summary # Duties - Assist in organizing and scheduling appointments, meetings, and events. - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies. - Provide quality customer service to clients and visitors. - Assist with data entry tasks and...

  • Administrative Assistant

    3 days ago

    Oshawa, Canada Kinark Child & Family Services Full time

    **Job Description**: **DUTIES AND RESPONSIBILITIES**: Reporting to East Administrative Manager, the Administrative Assistant is responsible for providing administrative support to the program which includes reception duties (greeting clients, setting up for meeting and answering a multi line phone system), monitoring and maintaining client files (scanning,...

  • Administrative Assistant

    1 week ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...