Administrative Assistant

3 weeks ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region community for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

The incumbent will support the Dean, Teaching, Learning and Program Quality and department colleagues in the Centre for Teaching and Learning (CTL) to ensure a welcoming environment and efficient administrative processes. The position will provide support to areas that include Program Quality, Development and Renewal; Teaching and Learning; eLearning; Faculty Development and the Scholarship of Teaching and Learning.

**DUTIES AND RESPONSIBILITIES (MAY INCLUDE BUT ARE NOT LIMITED TO)**:
Office administration:

- Provide administrative support to employees to arrange catering, room bookings and travel, and schedule for training / meeting rooms.
- Adhering to corporate policies and procedures, provide finance administration to process expense reports and invoices, corporate purchasing card reconciliation, report printing, account reconciliation, miscellaneous institutional forms, etc.
- Supporting procurement of equipment and software for Centre and faculty development needs in alignment with corporate policies and procedures.
- Ensure CTL colleagues and collaborative spaces have the supplies and equipment they require and in working order by liaising with vendors as needed; ordering supplies.
- Adhering to institutional processes, input and track attendance records for the department team.

**Meeting management and professional development administration**:

- Support the Dean and CTL colleagues with a number of committees, working groups, task forces and focus groups for teaching; eLearning; program quality, program development, and program review and renewal initiatives.
- Support Academic Professional Development (PD) days, new faculty orientation and other conference event needs including, but not limited to planning, room bookings, catering, vendor procurement and organization, and registration.
- Collaborate with committee members to arrange meeting dates and times using Outlook and Teams effectively and efficiently, and Prepare and distribute agenda packages, coordinate room booking, etc.
- Record and prepare detailed minutes for staff, committee and working group/taskforce meetings for review.
- Use WordPress to update professional development sessions on Centre’s website, including creating registration forms and attendance rosters
- Use synchronous and flexible technologies during virtual meetings effectively and efficiently.
- Follow-up on agendas and supporting materials for appointments and meetings.

**Document administration and data management**:

- Assist with the creation and administration of surveys, questionnaires and focus groups to internal and external stakeholders using appropriate digital software.
- Create detailed reports based on data collection for professional development sessions and incoming faculty support statistics.
- Liaise with college departments, Faculties and other stakeholders as needed to obtain and maintain document updates.
- Maintain and organize department electronic and/or hardcopy records in accordance with the institutional records retention policy.
- Proofread documents thoroughly and seek clarification from colleagues as needed to produce the desired final document.

**Teaching, eLearning and Program Quality coordination**:

- Support cross-functional collaboration among departmental colleagues.
- Provide support with session logistics such as room and/or meeting bookings, monitor class lists/registrations, reproduce handouts, prepare feedback reports, etc.
- Collect, tabulate, graph and summarize statistics related to training activities and audit documentation.

**Communication coordination**:

- Liaise with colleagues to gather and share information

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Robert Half Full time

    You'll love this Administrative Assistant job if you love mail merging, pivot tables, and presentation design! Robert Half is looking for a results-oriented Administrative Assistant to perform various administrative and office support duties. Anyone who is deeply passionate about growing their Administrative Assistant career will be excited about this...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Kathleen Black Coaching and Consulting Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Administrative Tasks: Performs a variety of administrative tasks to support the operations of the business, such as entering and updating data, drafting and preparing a variety of...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Oshawa, ON** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office. The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Pinchin Ltd. Full time

    Administrative AssistantOshawa, ONToday is the day to boost your career Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office.The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a pleasant,...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req800** **Faculty/Department**: Faculty of Health Sciences **Number of Positions**:1 **Appointment Type**: Limited Term, **Hours of Work**: hours per week **Salary Range**:Hourly rate - $25.40/hour **Posting Date**:August 24, 2023 **Closing Date**: September 6, 2023 **Nature of work**: This position...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req757** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:2 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $50,054 **Posting Date**:July 31, 2023 **Closing Date**: August 7,...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req1051** **Faculty/Department**: Continuous Learning **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $46,196 **Posting Date**:March 20, 2024 **Closing Date**: March 27, 2024 **Job Summary**: The...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH ADMINISTRATIVE ASSISTANT II (Non-Union) CORPRORATE STRATEGY FULL-TIME 8 HOUR DAY SHIFTS **Salary**: $28.12 - $38.24 Lakeridge Health Oshawa DUTIES AND RESPONSIBILITIES: QUALIFICATIONS: - Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; - Minimum 3 years' experience in an...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative AssistantTracking Code: req757Faculty/Department: Faculty of Engineering and Applied ScienceNumber of Positions:2Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $50,054Posting Date:July 31, 2023Closing Date: August 7, 2023Job Summary:The Administrative Assistant, under the...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative Assistant - Brilliant Catalyst - Limited TermTracking Code: req692Faculty/Department: Office of VP, Research and InnovationNumber of Positions:1Appointment Type: Limited Term 6 monthsHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $50,054Posting Date:July 5, 2023Closing Date: July 18, 2023Job Summary:The Brilliant...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative Assistant - Limited TermTracking Code: req1098Faculty/Department: Office of the Deputy ProvostNumber of Positions:1Appointment Type: Limited Term 11 monthsHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $46,196Posting Date:April 25, 2024Closing Date: May 1, 2024Job Summary:The Administrative Assistant is a member...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative AssistantTracking Code: req800Faculty/Department: Faculty of Health SciencesNumber of Positions:1Appointment Type: Limited Term,Hours of Work: hours per weekSalary Range:Hourly rate - $25.40/hourPosting Date:August 24, 2023Closing Date: September 6, 2023Nature of work:This position reports to the Research Administration Officer and Director...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Lakeridge Health Full time

    LAKERIDGE HEALTHADMINISTRATIVE ASSISTANT II (Non-Union)CORPRORATE STRATEGYFULL-TIME8 HOUR DAY SHIFTSSalary: $ $38.24Lakeridge Health OshawaDUTIES AND RESPONSIBILITIES:QUALIFICATIONS: Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; Minimum 3 years' experience in an Administrative...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Stoneridge Property Management Full time

    **Start Date**:ASAP** **Area of Work: Durham Region (Whitby, Oshawa, Bowmanville) and surrounding areas (Own vehicle and license, NOT OPTIONAL). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions.** The Administrative Assistant will be responsible for providing ongoing support to the Property Management team while...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    6 days ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada FirstLight Power Full time

    About UsFirstLight is a leading clean power producer, developer and energy storage company with operating and development assets in New England (ISO NE), Pennsylvania and New Jersey (PJM), New York (NYISO), and Ontario (IESO), with expansion to other regions actively underway. Our mission and vision is to accelerate the de-carbonization of the electric grid...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Townsend Electric Ltd. Full time

    Townsend Electric has been in business for 100 years and prides itself on having a dedicated team, strong customer service orientation, and a professional, challenging and rewarding work environment. You would be responsible for scheduling, work processing, maintaining files, handling front office reception and administration duties (including greeting...