Administrative Assistant

2 weeks ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.
With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region community for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

The Administrative Assistant supports administrative team members in the Office of Research Services, Innovation and Entrepreneurship (ORSIE) and specifically the Dean in their role and execution of their goals and objectives. The incumbent will maintain knowledge of institutional policies and procedures; business and strategic goals; campus activities and issues. The incumbent maintains a network of contacts on campus to assist in obtaining information or seek services; will have a strong attention to detail; have exceptional organizational and interpersonal skills; have the ability to be flexible and balance competing priorities; handle confidential and sensitive issues exercising good judgement in decision making.

**DUTIES AND RESPONSIBILITIES**:
**Administrative Support to Dean**:

- The incumbent provides administrative support to the Dean, Office of Research Services, Innovation and Entrepreneurship ensuring efficient administrative processes.
- Manages the dean’s calendar, ensuring that priorities are met and scheduling conflicts are avoided, utilizing flexibility and tact.

Organizes the dean’s filing system in accordance with records management standards
- Supports the dean to ensure that in-office meetings begin and end on time, ensuring efficient use of time
- Ensures that priority messages are relayed and acted upon as necessary
- Prepares the dean’s meeting documents for the week ahead
- Provides confidential administrative support related to sensitive issues.

***General Administrative Duties**:

- As ICE content coordinator, responsible for uploading multiple documents to ICE for the ORSIE team, creating announcements and calendar events, maintaining current content, and archiving expired reports
- As part of the larger team effort for the Institutional Research team, proofreads various reports, and cross-references to original documents for verification and editing as necessary, PDFs the reports, and uploads reports to ICE as necessary
- Maintains the confidentiality of all personal information (student and employee) contained within relevant datasets in various reports, surveys, and financial information
- Responsible for meeting and travel arrangements: (1) arranges meeting times and books rooms for team meetings and multiple other meetings for the management team and employees, related working groups, standing committees, and steering committees; (2) tracks invitees’ availability and re-schedules meetings as necessary; (3) makes arrangements for parking passes and sends directions to external guests; (4) arranges catering and media services as needed; (5) arranges flights/train tickets, car rentals, hotels, conference bookings, shuttles, and insurance for team members attending conferences or other meetings.
- Prepare agendas and record meeting notes for a variety committees and team meetings including the research coordinator meeting, student data governance committee, full team meeting, institutional research team meeting, applied research team meeting, experiential learning team meeting, various ad hoc project teams, and other committees that may be formed; responsible for taking minutes; sharing agendas, minutes and other documents related to the committee work.
- Assist experiential learning team’s employer hiring by maintaining co-op job postings on the Hired Portal.
- Reserve meeting rooms and send meeting invitations
- Maintain meeting documents and update information on the appropriate portals
- Maintain the ICE employee directory and Outlook contact information for ORSIE team members
- Ensure colleagues have the supplies and equipment they require is in working order

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Robert Half Full time

    You'll love this Administrative Assistant job if you love mail merging, pivot tables, and presentation design! Robert Half is looking for a results-oriented Administrative Assistant to perform various administrative and office support duties. Anyone who is deeply passionate about growing their Administrative Assistant career will be excited about this...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Kathleen Black Coaching and Consulting Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Administrative Tasks: Performs a variety of administrative tasks to support the operations of the business, such as entering and updating data, drafting and preparing a variety of...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Oshawa, ON** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office. The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Pinchin Ltd. Full time

    Administrative AssistantOshawa, ONToday is the day to boost your career Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office.The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a pleasant,...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req800** **Faculty/Department**: Faculty of Health Sciences **Number of Positions**:1 **Appointment Type**: Limited Term, **Hours of Work**: hours per week **Salary Range**:Hourly rate - $25.40/hour **Posting Date**:August 24, 2023 **Closing Date**: September 6, 2023 **Nature of work**: This position...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req757** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:2 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $50,054 **Posting Date**:July 31, 2023 **Closing Date**: August 7,...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req1051** **Faculty/Department**: Continuous Learning **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $46,196 **Posting Date**:March 20, 2024 **Closing Date**: March 27, 2024 **Job Summary**: The...

  • Administrative Assistant

    3 weeks ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH ADMINISTRATIVE ASSISTANT II (Non-Union) CORPRORATE STRATEGY FULL-TIME 8 HOUR DAY SHIFTS **Salary**: $28.12 - $38.24 Lakeridge Health Oshawa DUTIES AND RESPONSIBILITIES: QUALIFICATIONS: - Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; - Minimum 3 years' experience in an...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative AssistantTracking Code: req757Faculty/Department: Faculty of Engineering and Applied ScienceNumber of Positions:2Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $50,054Posting Date:July 31, 2023Closing Date: August 7, 2023Job Summary:The Administrative Assistant, under the...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative Assistant - Brilliant Catalyst - Limited TermTracking Code: req692Faculty/Department: Office of VP, Research and InnovationNumber of Positions:1Appointment Type: Limited Term 6 monthsHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $50,054Posting Date:July 5, 2023Closing Date: July 18, 2023Job Summary:The Brilliant...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative Assistant - Limited TermTracking Code: req1098Faculty/Department: Office of the Deputy ProvostNumber of Positions:1Appointment Type: Limited Term 11 monthsHours of Work: 35 hours per weekSalary Range:Level - Starting Salary, Step 1 $46,196Posting Date:April 25, 2024Closing Date: May 1, 2024Job Summary:The Administrative Assistant is a member...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Ontario Tech University Full time

    Administrative AssistantTracking Code: req800Faculty/Department: Faculty of Health SciencesNumber of Positions:1Appointment Type: Limited Term,Hours of Work: hours per weekSalary Range:Hourly rate - $25.40/hourPosting Date:August 24, 2023Closing Date: September 6, 2023Nature of work:This position reports to the Research Administration Officer and Director...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada Lakeridge Health Full time

    LAKERIDGE HEALTHADMINISTRATIVE ASSISTANT II (Non-Union)CORPRORATE STRATEGYFULL-TIME8 HOUR DAY SHIFTSSalary: $ $38.24Lakeridge Health OshawaDUTIES AND RESPONSIBILITIES:QUALIFICATIONS: Graduate of an Office Administration (Executive) Program or equivalent combination of education or experience; Minimum 3 years' experience in an Administrative...

  • Administrative Assistant

    2 weeks ago

    Oshawa, Canada Stoneridge Property Management Full time

    **Start Date**:ASAP** **Area of Work: Durham Region (Whitby, Oshawa, Bowmanville) and surrounding areas (Own vehicle and license, NOT OPTIONAL). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions.** The Administrative Assistant will be responsible for providing ongoing support to the Property Management team while...

  • Administrative Assistant

    2 months ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    6 days ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    6 days ago

    Oshawa, Ontario, Canada FirstLight Power Full time

    About UsFirstLight is a leading clean power producer, developer and energy storage company with operating and development assets in New England (ISO NE), Pennsylvania and New Jersey (PJM), New York (NYISO), and Ontario (IESO), with expansion to other regions actively underway. Our mission and vision is to accelerate the de-carbonization of the electric grid...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada Townsend Electric Ltd. Full time

    Townsend Electric has been in business for 100 years and prides itself on having a dedicated team, strong customer service orientation, and a professional, challenging and rewarding work environment. You would be responsible for scheduling, work processing, maintaining files, handling front office reception and administration duties (including greeting...

  • Junior Administrative Assistant

    7 days ago

    Oshawa, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled **Junior** **Administrative Assistant **to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have...