Administrative Assistant

6 months ago


Vancouver, Canada Associated Engineering Group of Companies Full time

**Job Description**:
We currently have an opening for an **Administrative Assistant** in our **Vancouver** office.

Responsibilities will include:

- Preparing reports, contract documents, letters and presentation slides in accordance to company standards.
- Assisting and coordinating project delivery (e.g. formatting, printing, document assembly, invoice review).
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Assembling and transmitting documents internally and externally to clients in various formats.
- Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
- Updating resumes and team calendar
- Coordinating meetings, travel, and social gatherings as required.
- General assistance to other Administrative Staff in the office as required.

**Job Requirements**:

- Diploma or undergraduate degree in in Office Administration would be an asset.
- Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
- Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project); proficient in CorelDRAW or other desktop publishing software.
- Website maintenance and database management skills are an asset.
- Knowledge of Adobe Acrobat and Illustrator is an asset.
- Able to work in a fast-paced office environment and remain calm in stressful situations.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Strong oral communication skills and technical writing skills.
- Available to work overtime as required or requested, occasionally at short notice.

The salary range for this position is $47,840.00 to $60,320.00, and is commensurate with experience relative to this position.



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