Executive Assistant

2 weeks ago

St Albert, Canada Global Traffic Group Full time

Global Traffic Group, the leader in innovating ways to save lives, make roadways safer and create smarter, more efficient communities, is seeking a full-time **Executive Assistant - COO**. This position will be exciting and challenging, so if you are up for a new opportunity, please submit your expression of interest.

If you are self-motivated, thrive in fast-paced environments, take great pride in your work, and love being counted on, this role could be for you You will be a valuable executive partner to the COO, who needs you to be able to adjust and adapt to the ever-changing demands of the day. We are looking for an ambitious and energetic Executive Assistant who can hit the ground running. Your ability to multi-task, be a self-starter and have a high level of resourcefulness will significantly contribute to your success in this role.

**Company Values**:
Global Traffic Group is committed to its core values of **Mastery**, **Team Player**, **Visionary**, and **Get it Done**. We are looking for individuals who align with these values.
- **Mastery**: We value individuals dedicated to continuous learning and excellence in their field.
- **Team Player**: Collaboration & honest communication are essential in achieving our vision of safer roadways and smarter communities. Our teams show up and support each other.
- **Visionary**: Our goal is to innovate ways to save lives and create more efficient communities. We are looking for forward-thinkers who can think outside the box, develop innovative solutions, and have great ideas to contribute to our mission.
- **Get it Done**: We are results-driven and focused on achieving our goals. We need proactive and action-oriented individuals who can handle their role's responsibilities with diligence and a positive, helpful attitude.

**Responsibilities (Including but not limited to the following)**

**_ Administrative Support:_**
- Spearhead streamlined standard operating procedures and administrative processes.
- Proactively prompt and flag priorities.
- Facilitate meetings, meeting minutes, agendas, and action items.
- Maintains a well-organized environment to enable success with high attention to detail.
- Ensure strict confidentiality and the utmost discretion are maintained in handling sensitive information and communicating with all stakeholders.

**_ Executive & Leadership Support:_**
- Deliver executive administrative tasks to ensure efficient and effective workflow, communications, and operations.
- Partner with the executive team to anticipate and address corporate issues.
- Facilitates communication from strategic project teams, department managers, and business unit leaders to strengthen organization alignment and coordination.
- Coordinates the logistics of executive team meetings, seminars, workshops, special projects, and events. Responsible for recording, preparing and distributing minutes of management meetings.
- Act as a liaison between the COO and internal/external stakeholders.
- Manage the preparation of background and supporting material, meeting documents and PowerPoint presentations for the COO with mínimal direction.
- Prepare agendas, documents, and presentations for meetings attended by the COO.
- Ensure the COO is well-prepared and informed for all engagements.
- Manage calendars, planning, and agendas and promote an efficient approach to leadership time management. Manage travel requirements to domestic and international locations.

**_Special projects & proposal writing support:_**
- Actively participates in proposal writing in response to RFPs. Collaborate with cross-functional teams to gather necessary information for proposal content.
- Light project management responsibilities in support of the COO.
- Assist in the coordination and execution of unique projects and initiatives as assigned by the COO.
- Conduct research and provide background information as needed.
- Conduct research and prepare reports for the COO to help inform decision-making.

**_ Team Collaboration:_**

Build and maintain positive working relationships internally and externally.
- Can maintain a realistic balance among multiple priorities while working in a high-volume & fast-paced environment with tight deadlines.
- Is driven and able to collaborate independently with the COO and follow directions.
- Has high attention to detail with extremely high standards of literacy.
- Is a master relationship builder who can use high levels of discretion.
- Highly organized and passionate about process improvement.
- Maintains a high level of professionalism and confidentiality.
- Demonstrates a trustful, positive, respectful, and resourceful mindset.
- Fluent in English with excellent written and verbal communication skills.
- Excellent analytical skills with strong attention to detail.
- Proven ability to identify, assess, and solve problems.
- Experience with committees, agendas, meeting minutes and follow-up.
- Strong organization and planning skills.
- Displays a posit

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