Receptionist/administrative Assistant

6 months ago

Toronto, Canada Brookfield Properties Full time

Location

Brookfield Place - 181 Bay Street

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
This position is responsible for reception and administrative services at the Brookfield Place Toronto management office. This front-line position will interact with the public and tenants on a daily basis while providing general support to the management office staff.

RESPONSIBILITIES:

- Provide reception services including greeting, screening, directing visitors and telephone calls. Handling telephone messages and receiving/directing incoming mail, faxes, deliveries and courier packages.
- Order office supplies and maintain inventory.
- Maintain tidiness of reception, management office boardrooms and kitchen. Place catering orders on request.
- General administrative duties including preparation of tenant bulletins, memos, construction/renovation letters, and building services requests.
- Assist with the preparation of the annual property budget, prebills, and year-end adjustments, accounts payable, accounts receivable and invoice coding.
- Responsible for the day to day administration of Angus (310SERV) program and creating and distributing monthly benchmark reports.
- Assist with updating tenant records, creating contact lists and reports as required.
- Provide manager support with all meeting management and file management activities including coordinating meetings, sending invitations, booking space, filing, archiving, mail distribution etc.
- Assist co-workers in daily tasks and special projects, ensure deadlines are met for day-to-day duties.
- Other duties as assigned.

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:
EXPERIENCE & TECHINCAL SKILLS:

- Minimum 2 years reception/administrative experience in a corporate environment.
- Excellent telephone manner and customer service skills.
- Aptitude to multi-task and be deadline oriented.
- Ability to work in a fast paced, team-oriented environment.
- Accounts payable experience is preferred.
- Knowledge of Angus and Yardi Property Management Software is an asset.
- Solid typing skills and knowledge in grammar and business writing required.

EDUCATION/DESIGNATIONS/LICENSES:

- Minimum High School Graduate or equivalent.
- College Diploma related field experience preferred.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

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