M.p.p.a. and Ph.d. Administrator and Recruitment

3 weeks ago


Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Director of the School of Public Policy and Administration, with minimum supervision from the School Administrator, the M.P.P.A. and Ph.D. Administrator and Recruitment Coordinator works in concert with the M.P.P.A. and Ph.D. Graduate Supervisors. The incumbent is responsible for carrying out substantially all administrative matters pertaining to the programs and delivery of student services in a professional and timely manner for both the Masters and PhD programs. One of the main responsibilities in providing academic advice to students on varied and complex programs and options.

**Qualifications**:
The incumbent must possess the following qualifications:

- Experience working in an educational environment, with the demonstrated ability to review, interrupt and stay current with academic policies, procedures and processes,
- Excellent ability to advise students on program mapping, with experience supporting students during program and life changes to ensure academic success and degree completion,
- Demonstrated ability to successfully develop and plan events and special programs with the ability to work collaboratively with internal and external stakeholders to ensure all logistics are planned and coordinated without issue,
- Ability to collect and analyze data in order to provide recommendations to assist supervisors and the director to make updates and changes in regards to student recruitment, retention and process improvements,
- Superior time management, with excellent organizational and planning skills, with the ability to prioritize in a fast-paced environment, while successfully paying attention to detail,
- Strong professionalism, tact, and diplomacy with the demonstrated ability to remain calm and work a professional demeanor while working under pressure,
- Demonstrated ability to work successfully with limited supervision, with excellent initiative, strong problem-solving and creative thinking skills,
- Excellent computer skills including expertise in the use of MS Excel, MS Word, Wordpress, and MS PowerPoint; software database systems and custom software such as Banner (others).
- Excellent verbal and written communication skills,
- Ability to establish priorities and develop workplans, taking into consideration the changing priorities in the School.

**Education and Experience**:
The above is normally acquired through the completion of:

- Completion of a university degree.
- A minimum of five years of related experience in an administrative position including at least 2 years of student advising, recruitment and event planning experience.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.



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