Real Estate Administrative Assistant

4 days ago

Woodbridge, Canada Harris Does Homes Full time

The mission of Harr

Does Homes is to provide t

premier customer service e

erience f
- each home seller

home buye
- e work with. Knowledge we’ve

ined throug
- ears of working in the local mark
- empowers us to provide our hom

uyers and sellers with t

advice they need to make informe
decisions. Whether it’s sellin

g a home, searching for a home, or negotiating a contract, each member of the Harris Does Homes team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result. *Who are we looking for?* The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with mínimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency. *What will you do?* These are the standards a well-above-average performer will maintain or exceed: - Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support *Is this YOU?* PERSONAL SKILLS
- You enjoy helping people and consider yourself a “people-person”
- You have a “sunny” disposition and don’t complain about the weather
- You always find a way to get the job done
- You are exceptionally organized and detailed
- You are wildly creative
- You are Responsible
- You are a Fast Learner
- You are excellent at Researching just about anything on Google
- You are humble and LOVE TO LEARN
- You are also confident when you are versed in a topic *TECHNOLOGY & SOFTWARE EXPERIENCE*
- You are Tech-Savvy
- You LOVE SOCIAL MEDIA
- You love learning how to use new Apps & Software Programs
- You are an expert with Calendars and Appointment Scheduling
- You use an online Task Manager and Reminder App
- You can easily navigate through TRREB, MREB, Brokerbay and any other Real Estate system *DAILY TASKS INCLUDE*
- Use a CRM to communicate effectively with our Database
- Client Relations
- Scheduling Meetings
- Organizing and implementing Systems
- Supporting the team in the field when needed so you must have your driver's license and a reliable, clean vehicle that you have access to during your workday
- Learning to Use MLS for Property Searches in an Expert Manner
- Managing listing and buying inventory
- Organizing Open Houses when applicable
- Organizing Photos and Videos for Inventory
- Handling Social Media including FB, IG, Twitter, Tik Tok and YouTube
- Assisting with Preliminary Design of Marketing Materials
- Keep the lead agent informed regarding any problems or issues that need to be handled *Essential duties and responsibilities*
- Creating and verifying MLS paperwork - on the listing and offer side
- Uploading and managing listings on TRREB and MREB
- Book and confirm appointments with the main agent for buyers and seller showings
- System development, implementation, and management
- Information management
- Oversight of contracts through closing
- Customer/Vendor relations
- Be open to working outside of office '9-5' hours - may need assistance after hours or on the weekend
- Knowledge/Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Bookkeeping skills
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning based
- Service-based attitude
- Monday to Friday Education:

- Bachelor's Degree (preferred) Experience:

- Administrative: 1 year (required)
- Real Estate: 1 year (required) Work Location: In person Application deadline: 2024-07-22 Expected start date: 2024-08-01

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