Site Administrator

2 weeks ago


Etobicoke, Canada Smith and Long Limited Full time

_**Are you ready to be the backbone of one of our largest Construction projects for our Manufacturing and Fabrication Department? Do you thrive in a fast-paced environment, excel at multitasking, and have a passion for supporting projects from inception to completion? If so, we are looking for YOU to join the team as our new highly-organized, detail-oriented SITE ADMINISTRATOR.**_
- **Smith and Long**_ _is the fastest growing, large scale, multi trade company in the Canadian Market. We are uniquely positioned in the traditional fields of Electrical, Mechanical, and Engineering with an internal culture much like a software start-up company._

*Note this is a CONTRACT position from April to September (Flexible end date). Co-op students/interns are highly encouraged to apply.

**As our Site Administrator, your duties and responsibilities include**:

- Formation and daily up-keep of project schedule on MS project (including implementing recovery methods, progress of completion and allocated resources)
- Creation and tracking of RFIs/RFQs/transmittals
- Coordination of work and manpower for sub-trades
- Job tracking (progress % of completion, availability to invoice)
- Assistance in creation of Pre-Task Plans and various Health and Safety documentation
- Tracking of PO’s issued, change orders, and bulletin/field order items
- Assist with input for monthly billing through a Schedule of Values
- Presenting various weekly reports to prime contractors (lookaheads, jobs progress, man hours) in a meeting format
- Weekly timesheet logging, drawing revision tracking and prepare/distribute meeting minutes
- Overall administrative and clerical duties
- Other duties and responsibilities which you may be assigned to from time to time

**WHO YOU ARE**:

- A recent graduate (or current student) of a Co-op Project Management program
- A minimum of one (1) year of Administrative experience is preferred
- Experience working for a construction firm is considered an asset
- A highly proficient individual with strong verbal and written communication skills
- A strong ability to communicate with internal/external senior executives
- Highly detailed and organized
- Ability to work well independently and to meet strict deadlines
- Professional, diplomatic, tactful, enthusiastic, self motivated, pro-active, team player
- Advanced level of proficiency in Windows (Word, Excel, MS Projects)
- Ability to multi-task and function effectively in a fast-paced environment
- Must have a valid class “G” driver’s license and access to a vehicle

**Job Types**: Full-time, Fixed term contract, Seasonal, Internship / Co-op
Contract length: 5 months

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Etobicoke, ON M9W 5G7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)

Licence/Certification:

- Class G Driver's Licence (required)

Work Location: In person


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