Bilingual Administrative Assistant, Office of The

1 week ago

Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

**Division**: Office of the President

**City**:Ottawa, ON

**Type of position**:In person 5 days a week

**Job Term**: 18-month term (35 hours per week)

**Union/Non**: Excluded

**Competition**: 24-16

The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a **bilingual Administrative Assistant **for an 18-month term for its National Office in Ottawa.

PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought - and of people - are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership. We strive to create a work environment that is welcoming to everyone regardless of their gender, age, religion, race, ethnicity, and nationality, particularly equity deserving groups, such as members of the IBPOC, 2SLGBTQIA+ communities, and people living with disabilities.

**What can I expect to do in this role?**

Under the general direction of the President and the functional supervision of the Senior Advisor to the President, the Administrative Assistant provides administrative support to the Office of the President. This position arranges travel, accommodation, and logistics for meetings in conformity with Institute travel policies as assigned. The Administrative Assistant plays a crucial role in ensuring the smooth day-to-day operations of the Office of the President by assisting in the coordination of various office activities.

**Primary responsibilities**:

- Receive, sort, register, and acknowledge receipt of electronic mail and print correspondence, forward correspondence for response or dissemination.
- Record and produce minutes of meetings.
- Arrange travel, accommodation, and logistics for meetings in conformity with Institute travel policies as assigned. Input travel and meeting requirements into the Institute’s database for approval.
- Schedule appointments, events, and meetings. Arrange location, time, meeting facilities, and assemble required documentation. Notify participants and send agenda and reminder notices.
- Respond to enquiries from internal and external clients. Convey relevant information to members. Receive and welcome visitors.
- Review correspondence, respond, and compose signature ready responses or redirect to staff members for response.
- Prepare expense claims.
- Maintain and update databases and filing systems, including electronic and manual formats.
- Support the implementation of internal procedures/guidelines, resources and tools to assist in achieving objectives for office administration.
- Maintain correspondence log in membership database including update of action items on a daily basis, if required.
- May be required to provide backup and explain work requirements for other similar level positions.
- May be requested to undertake other related duties on a periodic basis.

**Knowledge and Experience Requirements**

**Education / Experience**:

- Completion of one year post-secondary education or equivalent; and
- Three (3) to five (5) years’ experience in performing secretarial, clerical, and administrative duties preferably in a political environment; or
- An equivalent combination of education and experience.

**Language requirement**:

- Fluency in both official languages (**French and English**) is **required**

**Skills and experience required**:

- Knowledge of the Professional Institute’s organization and structure
- Basic knowledge of labour relations terminology
- Experience in office administration practices and procedures
- Experience coordinating and administering schedules for senior management
- Experience coordinating and preparing travel arrangements
- Experience coordinating and implementing expense claims for senior management
- Experience identifying and reviewing data for reporting purposes
- Experience setting agendas and taking and transcribing minutes of meetings
- Experience coordinating and maintaining a filing system
- Experience composing, reviewing and editing routine correspondence, including proofreading and editing for errors and omissions
- Computer skills and experience with word processing and communication tools

**Compensation Package**
- Salary Range: $52,610 to $65,763 (G2)
- Group Benefits (Health, Dental, Life Insurance)
- Vacation (4 weeks/year) and other generous paid leave
- Paid time off from December 27th to 31st

**How to apply**

If you require a disability-related accommodation to facilitate your participation in the recruitment process, we kindly request that you get in touch with us to provide your contact details. Our Staffing team will promptly reach out to you within 48 hours. Please be assured that any information received in connection with accommodation requests will be kept confidential.
- We are dedicated to fostering an inclusive, psychologically secure,

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Legal Services **City**:Ottawa, ON **Type of position**:hybrid with desk sharing **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 24-42 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires...

  • Bilingual Executive Assistant, Office of The

    5 days ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Office of the President **City**:Ottawa, ON **Type of position**:In person 5 days a week **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 24-15 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada,...

  • Bilingual Executive Assistant, Office of The

    2 weeks ago

    Ottawa, Ontario, Canada The Professional Institute of the Public Service of Canada Full time

    Division: Office of the PresidentCity:Ottawa, ONType of position:In person 5 days a weekJob Term: Permanent Full-time (35 hours per week)Union/Non: ExcludedCompetition: 24-15The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a bilingual Executive...

  • Medical Office Administrative Assistant

    4 weeks ago

    Ottawa, Canada The Ottawa Hospital - Department of Ophthalmology Full time

    **JOB POSTING** **Job Title: Administrative Assistant** **Department: Department of Ophthalmology - University of Ottawa Eye Institute** **Direct Report: Physician / Employer** **Date Drafted: 16-Feb-2024** **Position Overview**: Reporting to the **Employer**, the **Administrative Assistant** is responsible for all day-to-day operations of the...

  • Real Estate Administrative Assistant

    3 weeks ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Bilingual Office Administrator

    2 weeks ago

    Ottawa, Canada BluMetric Environmental Inc. Full time

    **The Opportunity** BluMetric Environmental Inc. is searching for a Full Time **Bilingua**l **Office Administrator (OA)** to work with an OA team to ensure effective and efficient operations. The job requires performing an array of administrative duties including, but not limited to formatting, compiling and printing of reports, filing, directing calls and...

  • Bilingual Coordinator of Administration

    2 weeks ago

    Ottawa, Canada The Council on Aging of Ottawa Full time

    **JOB DESCRIPTION** **BILINGUAL COORDINATOR of** **ADMINISTRATION, COMMUNICATIONS, and VOLUNTEER ENGAGEMENT** **FEBRUARY 2024** As a bilingual and inclusive organization, The Council on Aging of Ottawa (COA) works to advance the wellbeing of Ottawa’s older adults. The COA has been an active part of the Ottawa community for almost 50 years, tackling...

  • Bilingual Coordinator of Administration

    2 weeks ago

    Ottawa, Ontario, Canada The Council on Aging of Ottawa Full time

    JOB DESCRIPTIONBILINGUAL COORDINATOR ofADMINISTRATION, COMMUNICATIONS, and VOLUNTEER ENGAGEMENTFEBRUARY 2024As a bilingual and inclusive organization, The Council on Aging of Ottawa (COA) works to advance the wellbeing of Ottawa's older adults. The COA has been an active part of the Ottawa community for almost 50 years, tackling issues important to seniors...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Ministry of Children, Community and Social Services Full time

    You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive client service and administrative support. If this sounds like you, then consider this exciting opportunity where you will play a key role in providing administrative services to the Ministry of Children, Community and Social Services. **Please...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Jr. Administrative AssistantCompensation: $20.90 to $24.20 hourlyBuild your career as a driven and well-organized Bilingual Administrative Assistant through this immediate opportunity with Robert Half in a thriving and fast-paced company. Support various departments with day-to-day operations and administrative tasks as the Bilingual...

  • Administrative Assistant, Bilingual

    4 weeks ago

    Ottawa, Canada Mental Health Commissio Full time

    **_Administrative Assistant, Bilingual_** **Reports To**:Director, Marketing and Communications **Status**:Perm,** **Full-Time **Location**: Ottawa, Ontario **Application Deadline**:_ _June 19, 2024 **Salary Range**:_ _$45,700-$53,600 **THE ORGANIZATION** The Mental Health Commission of Canada (MHCC) is a non-profit organization created to focus...

  • Administrative Assistant-bilingual

    2 weeks ago

    Ottawa, Canada Public Health Ontario Full time

    **JR101303** **Administrative Assistant-Bilingual** **Location**:PHO Ottawa Laboratory, 2380 St. Laurent Boulevard, Ottawa, ON **Department**:Ottawa Laboratory **The Role**: To provide a range of administrative services to support the operations and services of an assigned unit/department. The Administrative Assistant must be fluently bilingual in both...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada The Ottawa Hospital - Department of Ophthalmology Full time

    **JOB POSTING** **Job Title: Administrative Assistant** **Department: Department of Ophthalmology - University of Ottawa Eye Institute** **Direct Report: Physician / Employer** **Date Drafted: June 2023** **Position Overview**: Reporting to the **Employer**, the **Administrative Assistant** is responsible for all day-to-day operations of the...

  • Bilingual Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Lrostaffing Full time

    About The OpportunityOn behalf of our client, we are seeking a Bilingual Administrative Assistant to provide support on a contract basis to start with the possibility to be extended. The successful candidate will follow a flexible, hybrid work arrangement.Duties include but are not limited to:Receiving and either handling or redirecting phone calls and...

  • Administrative and Financial Assistant, Office of

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 24 Job Family: Administrative Support of Open Positions: 1 Faculty/Service - Department: Office of Indigenous Affairs Campus: Main Campus Union Affiliation: SSUO Date Posted: February 08, 2024 Closing Date: February 19, 2024 Note: Applications will be accepted...

  • Office Administrator

    1 month ago

    Ottawa, Canada CQ Search Group Ltd. Full time

    MUST BE BILINGUAL - ENGLISH & FRENCH Primary Responsibilities: Provide day-to-day office Administrative Support to the CEO in areas including documentation, mailing/courier, schedules, meeting coordination, record of minutes, events planning, travel arrangements and interdepartmental office logist

  • Bilingual Senior Administrative Assistant

    3 weeks ago

    ottawa, Canada Canadian Labour Congress - Congrès du travail du Canada Full time

    There is a vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department. This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected. Duties include but are not limited to: Arr

  • Bilingual Senior Administrative Assistant

    2 weeks ago

    Ottawa, Canada Canadian Labour Congress - Congrès du travail du Canada Full time

    There is a vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department. This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected. Duties include but are not limited to: Ar

  • Bilingual Senior Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Canadian Labour Congress - Congrès du travail du Canada Full time

    There is a vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department. This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected.Duties include but are not limited to: Arr

  • Administrative Support Assistant

    4 weeks ago

    Ottawa, Canada Senate of Canada Full time

    HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES **Job ID**:166977-67 **Classification**: ASA: $44,641 - $58,034 **Job Type**: Indeterminate and Determinate (Full-time/Part-time) **Location**: Ottawa, Ontario, Canada **Closing date**: Sunday, April 14, 2024 **About the Senate** The Senate plays a unique role in shaping our country’s...