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Area Office Coordinator

3 months ago

Lethbridge, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 51166
Ministry: Forestry and Parks
Location: Lethbridge
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 12, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

Forestry and Parks - We support Albertans in being proud stewards of air, land, water and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

**Role Responsibilities**:
If you are looking to become part of a team of fantastic professionals that support Albertans to experience some of our most iconic landscapes, this is the job for you

We are seeking an organized and proactive Area Office Coordinator to join our team to support the operational efficiency of our staff in the South Region. As the Area Office Coordinator, you will play a pivotal role in ensuring seamless communication, coordination and administrative support to facilitate the smooth functioning of our regional operations.

Reporting to the Regional Operations Support Manager (OSM), as part of the South Region administrative team, you will be responsible to provide a broad range of administrative services to staff in positions such as maintenance, resource management, procurement and occupational health and safety. While this is not a front-line position, much of the work is focused on directly supporting front-line service delivery that will directly impact the enjoyment, health and safety of park visitors in the South Region.

**Role Continued**:
In this role, you will:

- Provide administrative assistance to various field-based park operational programs including maintenance, resource management, procurement and occupational health and safety within the South Area
- Coordinate with Human Resources to complete the hiring of seasonal staff which includes assistance with commencement and termination tasks
- Assist with management, administration and preparation of contract documents for accuracy, compliance with applicable policies and legislated requirements of contract documents
- Assist with the administration of all salary and wage employees within the OSM team, review and guide payroll submissions, expense claims and procurement cards; ensure accuracy and audit practices are met and followed
- Assist with area training, and other onboarding activities; assist all employees in administration, to help support delivery of front-line programs
- Process accounts payable and accounts receivable transactions and ensure all financial and contractual obligations for vendors and contractors are met within guidelines and timelines
- Maintain financial spreadsheets to track and reconcile accounts receivable, to ensure all revenue is accurate; track and reconcile all accounts payable to assist with expenditure spending plans for budget and forecast purposes for the area
- Manage record files related to electronic and paper filing including disposition of old file records
- Assist with review and updating inventory records for all area assets
- Assist with administrative tasks related to the regional vehicle fleet

To be successful in this role, you will also need to convey information to others about administrative processes, manage time and priorities and build and maintain relationships with others to ensure successful day-to-day operations.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
Essential Competencies:
**Agility** - You will need the ability to prioritize work and identify tasks that need immediate attention to respond appropriately and to adapt to changes in procedures and processes

**Creative Problem Solving** - A certain degree of creativity is required to find ways to streamline processes, reduce duplication and innovate for possible new solutions to enhance efficiency

**Systems Thinking** - By having awareness of the department’s regulations, policies and procedures related to financial and personnel administration responsibilities, you will have a better understanding of how your duties impact day-to-day and forecasting operational needs

**Building Collaborative Environments** - You will work within a team to support and communicate effectively with others while responding to stakeholders to achieve desired Branch and Ministry outcomes

**Qualifications**:
**Education**:

- High School Diploma plus three years of related experience with preference for a Business Administration Diploma; equivalencies based on one year of education for one year of experience or one year of experience for one year of