Office Coordinator

4 weeks ago

Lethbridge, Alberta, Canada PARKSIDE LIQUOR BEER & WINE Full time
Position Overview

The Administrative Operations Associate plays a crucial role in ensuring the smooth functioning of our office at PARKSIDE LIQUOR BEER & WINE. This position involves a variety of administrative tasks that support our business operations.

Key Responsibilities
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 1 to 2 years, or equivalent experience.
  • Administrative Tasks: Coordinate and arrange seminars and conferences, manage budgets and expenditures, and supervise and train staff.
  • Document Management: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and oversee office routines and procedures.
  • Recruitment: Plan and implement recruitment strategies, schedule and confirm appointments, and manage contracts.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries.
  • Support Management: Provide advice to senior management and respond to employee inquiries and complaints.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Negotiation: Negotiate collective agreements on behalf of the organization.
  • Payroll Administration: Oversee payroll processes and administration.
  • Customer Service: Greet visitors and direct them to appropriate contacts or service areas.
  • Documentation: Type and proofread correspondence and other documents, perform data entry, and maintain a digital database.
  • Performance Management: Conduct performance reviews and supervise office and volunteer staff.
  • Project Coordination: Assign, coordinate, and review projects and programs, ensuring efficient daily operations.
Supervision

This role involves supervising a team of 3-4 individuals.

Experience Requirements

Applicants should have 1 to 2 years of relevant experience in an administrative capacity.

Employment Type: Permanent

Language of Work: English

Working Hours: 40 hours per week

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