Office Coordinator

4 weeks ago

Lethbridge, Alberta, Canada 94Cabs Ltd. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to enhance our operational efficiency at 94Cabs Ltd.. This role is essential in ensuring smooth communication and coordination within our team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 to 40 hours per week
Educational Requirements

Applicants should possess a Secondary (high) school graduation certificate.

Work Environment

The position is set within the transportation sector, specifically focusing on communication and utilities.

Financial Responsibility

The role involves managing a budget of $0 - $100,000.

Key Responsibilities
  • Facilitate the flow of information within the team.
  • Encourage and motivate team members.
  • Oversee budget planning and expenditure control.
  • Organize and manage daily operations.
  • Supervise and mentor other staff members.
  • Schedule and confirm appointments efficiently.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee questions and concerns.
  • Manage office supplies and maintain inventory levels.
  • Coordinate travel arrangements and reservations.
  • Deliver exceptional customer service.
  • Maintain and organize digital databases.
  • Perform basic bookkeeping duties.
  • Supervise office and volunteer personnel.
Supervisory Responsibilities

The role includes overseeing a team of 3-4 individuals.

Technical Skills

Proficiency in the following software is required:

  • MS Outlook
  • MS PowerPoint
  • MS Word
Security Clearance

A basic security clearance is necessary for this position.

Transportation Information

Public transportation options are available for commuting.

Work Conditions

Candidates should be able to:

  • Work independently in a fast-paced environment.
  • Handle pressure and meet tight deadlines.
  • Pay attention to detail while performing repetitive tasks.
Personal Attributes

The ideal candidate will demonstrate:

  • Excellent written communication skills.
  • Flexibility and sound judgment.
  • Strong organizational abilities.
  • Team-oriented mindset.
  • Reliability and time management skills.
  • Adaptability to changing situations.
Experience Requirements

Applicants should have 1 to 2 years of relevant experience.

Diversity and Inclusion

We are committed to supporting newcomers, refugees, youth, Indigenous communities, and visible minorities in our hiring practices.

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