Administrative Assistant
4 weeks ago
**Administrative Assistant**
**Human Resources**
**Permanent; Full-time**
Location: St. John's, NL
Salary Scale: CG-27 ($45,463.30 - $50,286.60)
Closing Date: April 18, 2023
**About Us**
At the Newfoundland and Labrador Centre for Health Information (the Centre) we provide quality information to health professionals, the public, researchers, and health system decision makers. Through collaboration with the health system, we support the development of data and technical standards, maintain key health databases, carry out analytics and evaluation and support health research. We support the regional health authorities, as well as the patients and communities they serve, in the delivery of information technology (IT) and eHealth services applied in the healthcare system to provide quality care. Our mandate also includes the development and implementation of a confidential and secure provincial electronic health record as well as other provincial clinical information programs, including the change management required to support adoption by end user clinicians.
**About the Role**
Reporting to the Director of Strategic Human Resources Management, you will provide administrative support to human resources and occupational health, safety, and wellness. You will support a variety of human resources functions that involve confidential and sensitive information. You will support the daily administrative human resources activities through:
- Monitoring and reporting on contract end dates.
- Preparing, tracking, and distributing documentation, such as workforce planning forms and letters, as required.
- Scheduling and coordinating meetings, onboarding activities, and training requests with internal and external stakeholders.
- Managing paper and electronic HR files, archiving, and performing records maintenance when required.
- Providing administrative support including, but not limited to, filing, creating purchase requisitions, arranging business travel, coordinating calendars, and routing requests.
- Acting as the ex-officio of the OHSW Committee and providing support for other meetings as required. Duties include creating agendas, scheduling meetings, completing meeting minutes, and maintaining other documentation as required.
- Working within the administrative team and supporting reception coverage as necessary.
- Providing support to the Payroll Department by assisting with the review of timecards.
**About You**
Your education and experience include:
- Post-secondary education in Business or Office Administration.
- Minimum of five years experience providing administrative services, preferably supporting HR departments or other highly confidential environments.
- Proficient in Microsoft Office Suite.
- Experience with Human Resources Information Systems (HRIS).
You have the following skills and abilities:
- Superior communication and interpersonal skills
- Self-motivation with excellent time management and organizational skills
- Ability to develop and maintain effective working relationships
- Ability to take initiative with tasks and job duties
- Ability to work independently as well as part of a team
- Strong analytical and problem-solving skills
- Strong understanding of privacy, confidentiality, and access concerns
- Ability to deal with sensitive information using excellent judgement, diplomacy, and discretion
It would be an asset if you have the following:
- Knowledge of a provincial healthcare environment.
- Experience with HPRM (TRIM, RM8).
- Occupational Health and Safety Committee training.
Demonstrated equivalencies may be considered.
**Other Information**
We can offer you a respectful and engaging workplace that provides:
- Meaningful work
- Medical and dental benefits
- A defined benefit pension plan
- Flexible work arrangements (flex time; compressed; hybrid/remote)
- Work-life balance
- A generous paid leave program (six weeks)
- An active social club
- An employee and family assistance program
- An innovative, energetic, and forward-thinking workplace culture
Any offer of employment will be conditional upon completion of required background checks including acceptable professional reference checks, provision of a satisfactory certificate of conduct, confirmation of educational credentials, and validation of legal entitlement to work in Canada, if applicable.
Applicants agree that by providing personal information in response to this ad, they consent to the collection, use and disclosure of personal information required for the purposes of recruitment. Personal information will be used solely for the purpose of recruitment considerations for a period of one year following closing date of this competition, unless otherwise noted by the applicant.
-
Administrative Assistant
1 week ago
St. John's, Canada Advantage Personnel Full timeAdministrative Assistant: St. John'sAdvantage Personnel is currently recruiting an Administrative Assistant position on behalf of their client. This is an immediate start and a six-month contract.As an Administrative Assistant, you are providing financial, materiel management and property services and assisting with all general administrative duties as...
-
Administrative Assistant
1 week ago
St. John's, Newfoundland and Labrador, Canada Advantage Personnel Full timeAdministrative Assistant: St. John'sAdvantage Personnel is currently recruiting an Administrative Assistant position on behalf of their client. This is an immediate start and a six-month contract.As an Administrative Assistant, you are providing financial, materiel management and property services and assisting with all general administrative duties as...
-
Administrative Assistant
1 month ago
St. John's, Canada Khalili & Associates Inc. Full time**Company description** Khalili and Associates is a team of registered psychologists who can assess, diagnose, and treat a range of emotional, behavioral, cognitive and relationship problems. We work with individuals, couples and families to identify problems and develop coping strategies or behavioral changes necessary to address health issues such as...
-
Administrative Assistant
4 weeks ago
St. John's, Canada Atlantic Geomatics Limited Full timeAdmin Assistant Wanted We are seeking a highly organized and detail-oriented individual to join our team as an Admin Assistant. In this role, you will be responsible for providing administrative support to our managers and employees, as well as managing office operations. Responsibilities include: - Answering and directing phone calls - Scheduling...
-
Administrative Assistant
3 weeks ago
St. John's, Newfoundland and Labrador, Canada Horizon Health Network Full timeHorizon Health Network in beautiful New Brunswick is looking for Administrative Assistants to join our team in Saint John These are CASUAL positions.This is the life-changing opportunity you've been looking for.Horizon Health Network (Horizon) is actively recruiting Administrative Assistants to join the team at our primary care sites in Saint John.As an...
-
Administrative Assistant
4 weeks ago
St. John's, Newfoundland and Labrador, Canada St. John's International Airport Authority Full timeRecognized as a Top Employer in Atlantic Canada for 2024, the St. John's International Airport (SJIAA) is a not-for-profit, non-share capital corporation with a mission to connect Newfoundland and Labrador to the world. A catalyst for economic growth, we strive to provide safe, efficient, and sustainable air transportation services. We generate our own...
-
Administrative Assistant
1 month ago
St. John's, Canada Munn Insurance Limited Full timeWe're innovative, progressive, and experiencing off-the-chart growth. As one of Atlantic Canada's largest insurance brokers, we're committed to providing exceptional coverage and customer care. Competitive and personalized - we're not your typical insurance provider! To help us keep up with this extraordinary customer growth and fulfil our mandate of...
-
Administrative Assistant
1 month ago
St. John's, Canada The Leaside Group Full time**Our Administrative Assistant is an important part of our team who provides outstanding administrative support to clients and co-workers. They will need to efficiently provide administrative support and coordinate clinic activity with a friendly, enthusiastic and professional manner.** **What you would need to do**: - **Ensure friendly, enthusiastic and...
-
Legal Administrative Assistant
2 weeks ago
St. John's, Newfoundland and Labrador, Canada New Brunswick Legal Aid Services Commission Full timeLegal Administrative AssistantFamily Law ServicesOpen CompetitionFull Time, PermanentSaint JohnThe New Brunswick Legal Aid Services Commission (NBLASC) is seeking individuals to join the Family Law Services Branch as a Legal Administrative Assistant in the Saint John Regional office.Who we are:The NBLASC provides legal assistance to low-income individuals...
-
Maintenance Administrative Assistant
1 month ago
St. John's, Canada COUGAR HELICOPTERS INC Full timeIn support of current ventures, and while continuously seeking new business opportunities, Cougar Helicopters Inc. adheres to the highest principles for safety and efficiency, exceeding industry standards and expectations for the safe transportation of passengers and the conduct of Search & Rescue operations. We place value on: strong leadership; a trained,...
-
Receptionist/administrative Assistant
1 month ago
St. John's, Canada Manning Chiropractic Wellness Centre Full time**Manning Chiropractic Wellness Centre** is a multidisciplinary clinic located in the LeMarchant Road Medical Centre in St. John's, providing chiropractic, massage therapy and physiotherapy services to our community. Established in 2009, we are committed to providing superior care to help our patients achieve their optimal health and wellness goals. We are...
-
Administrative Assistant 3
7 days ago
St. John's, Newfoundland and Labrador, Canada City of Saint John Full timeosition Overview:The Front Desk will be the single (physical) point of contact for the public visiting the PEEL Plaza police facility. Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as outlined in the Standard Operating...
-
ScotiaMcLeod Administrative Support Assistant
2 weeks ago
St. John's, Canada Scotiabank Full timeBRIEF INTRODUCTION As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams. IS THIS ROLE RIGHT FOR YOU In the role you will: Be responsible for onboarding new client relationships through digital account opening and documentation administration Process client...
-
Administrative Assistant 3, Finance
1 month ago
St. John's, Newfoundland and Labrador, Canada City of St . John's Full timePosition Overview: The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as receiving and recording payments...
-
Administrative Assistant 3, Finance
1 month ago
St. John's, Newfoundland and Labrador, Canada City of Saint John Full timeShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as...
-
St. John's, Newfoundland and Labrador, Canada City of St . John's Full timePosition Overview: The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop. Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the...
-
Administrative Assistant
1 month ago
St. John's, Canada CIBC Full timeNous bâtissons une banque axée sur les relations pour un monde moderne. Nous recrutons des professionnels talentueux et passionnés qui ont à cœur de faire ce qu’il faut pour nos clients. À la Banque CIBC, nous misons sur vos forces et vos ambitions pour vous donner le pouvoir d’agir. Les membres de notre équipe disposent de ce dont ils ont...
-
St. John's, Newfoundland and Labrador, Canada City of Saint John Full timeShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop. Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide...
-
administrative assistant
2 weeks ago
St. John's, Canada Magic Wok Limited Full timeEducation: Expérience: EducationCollege/CEGEPWork settingWilling to relocateHospitality industryRestaurantTasksAssist with staff consultation and grievance proceduresDirect and control daily operations Direct staffOpen and distribute mail and other materialsSupervise other workersEstablish and implement policies and proceduresRecord and prepare minutes of...
-
administrative assistant
2 weeks ago
St. John's, Canada Magic Wok Limited Full timeEducation: College/CEGEPExperience: 2 years to less than 3 yearsWork settingWilling to relocateHospitality industryRestaurantTasksAssist with staff consultation and grievance proceduresDirect and control daily operations Direct staffOpen and distribute mail and other materialsSupervise other workersEstablish and implement policies and proceduresRecord and...