Administrative Assistant

6 months ago

Vancouver, Canada Aquilini Group LP Full time

**POSITION: Administrative Assistant**

**DIVISION**: Aquilini Group Holdings

**REPORTS TO**:Executive Assistant | Office Manager

**LOCATION**: Vancouver, BC

**COMPANY PROFILE**:
Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry and cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attractions, restaurants, and food & beverage industries.

***:
Are you a highly organized, detail-oriented, and personable administrative assistant who thrives in providing next-level professional and personal support to your executives and their teams? Would you value the opportunity to be mentored by a seasoned administrative professional and collaborate with like-minded colleagues? If so, we’re looking for you

As the right hand to the Aquilini family’s executive assistant, you’ll be instrumental in supporting broad day-to-day responsibilities in executive administration, employee engagement, and office management. No two days look alike, from exposure to long-term projects such as social events or office upgrades, to quickly executing on last-minute personal requests. If you enjoy challenging work, a fast pace, great perks, and a fun environment, then come join us.

Our head office inside Rogers Arena is conveniently located downtown close to the SkyTrain and many amenities.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(Other duties may be assigned as required)
- Coordinate and execute professional and personal administrative requests from the Executive Assistant and leadership team
- Manage calendars (booking meetings, making reservations, scheduling appointments, etc.)
- Reconcile accounts and manage expenses
- Monitor and manage time-sensitive and confidential communication
- Prepare internal and external correspondence and maintain records
- Travel bookings and coordination
- Organize executive suite requirements for events at Rogers Arena
- Handle errands (e.g., deliveries, IT repairs, vehicle details, shopping, etc.)
- Assist with planning and executing key projects and events
- Act as a liaison between the Executive Assistant, ownership, senior management, and staff
- Maintain collaborative relationships with internal and external stakeholders
- Monitor for issues related to quality, confidentiality, and risk, and reporting as needed
- Backup for reception during lunch and vacation
- Respond to unexpected after-hours issues

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- 2+ years of experience in an administrative role
- Previous exposure to a family-owned corporate business environment or high net worth individuals would be an asset
- Proficient in MS Office
- Excellent written and verbal communication skills
- Self-directed with an ability to prioritize assigned duties
- Ability to maintain a high degree of discretion and confidentiality
- Comfortable working with diverse personalities and ever-changing priorities
- Professional, calm, can-do attitude
- Valid drivers license and access to a vehicle
- Available to occasionally work outside of normal business hours as needed

**What We Offer**:
At Aquilini, we believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance.

We offer a comprehensive benefits package that includes Health, Dental and Vision Care, Life Insurance and AD&D coverage, opportunities for access to concerts/events at Rogers Arena, lots of fun staff events throughout the year, on-site gym, access to parking, discounts, opportunities for professional growth and development and a dynamic and supportive work environment where you can make a tangible impact.

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