Accounts Payable Specialist

4 weeks ago

Victoria, Canada Beacon Community Services Full time

Reporting to the Manager of Finance, the Accounts Payable Specialist is a key member of the collaborative Finance team, providing expertise in the accounts payable function for our diverse set of social and health programs at Beacon Community Services. They work closely with managers and program directors to obtain approvals and understand expenses for correct coding. With Beacon expanding as the demands of the community continue to grow, the Accounts Payable Specialist must be able to meet deadlines, thrive in a busy environment, and stay positive under pressure. This is a rewarding position that contributes to the community while working collaboratively with the dynamic Finance team.

**Benefits Include**
- Making a difference in people's lives every day
- Comprehensive extended Health and Dental
- Municipal Pension Plan with employer contributions
- Flex Days
- Generous paid leave

**Days/Hours of Work**:Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week)

**Closing Date**: Applications will be accepted until November 12th at noon - Interviews will be held the week of November 18th.

**DUTIES AND RESPONSIBILITIES**:

- Review, verify, code, and process invoices for payment using various methods such as cheque, pre-authorized debit, or Electronic Funds Transfer
- Prepare reconciliation of corporate purchasing cards using Spend Dynamics online platform and records in the accounting system (Sage 300)
- Prepare monthly journal entries for recurring expenses, including accruals, allocated overhead across all programs for review and approval and other adjustments as required
- Responsible for continual process improvements in Accounts Payable
- Responsible for vendor account reconciliations and monitoring accounts to ensure payments are up to date
- Assists in month-end closing process: bank reconciliations, account reconciliations, aging reporting, account analysis and journal entry adjustments
- Meet weekly organization-wide EFT and twice-weekly homelessness prevention cheque deadlines
- Regularly communicate and collaborate with staff and vendors
- Research and resolve invoice discrepancies and issues
- Maintain accurate records (primarily paperless), including copies of vouchers, invoices or correspondence necessary for files
- Maintain compliance with all accounting approval processes
- Monitor and reconcile monthly prepaid and accrued liabilities
- Retrieve and deliver bank deposits
- Disburse petty cash on at least a quarterly basis
- Assist in the preparation of detailed budgets
- Assist with project cost tracking to budget
- Generate financial reports and expense reports for management in support of cost control
- Provide supporting documentation for audits
- Provide administrative support as needed
- Provide support and backup to Accounts Receivable as needed

***QUALIFICATIONS and EXPERIENCE**:

- 2-3 years of experience in Accounts Payable (other areas of accounting an asset)
- Diploma or Undergraduate degree from a post-secondary institution would be an asset
- Experience using SAGE 300 Accounting Software preferred
- Experience using BMO Spend Dynamics is considered an asset

***SKILLS and ABILITIES**:

- Excellent analytical and problem-solving skills and meticulous attention to detail and accuracy
- Strong organizational skills and the ability to manage multiple competing priorities
- Excellent interpersonal skills with the ability to build and maintain strong relationships
- Skilled in the use of MS 365 (Word, Excel, Teams, Outlook)
- Intermediate or advanced Excel skills (Pivot tables and vlookups) an asset
- Ability to maintain confidentiality of sensitive information
- Able to take initiative on a variety of tasks and projects with a willingness to learn
- Ability to identify and implement process improvements
- Excellent communication skills, both written and verbal

**ADDITIONAL INFORMATION**:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.

IND1

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